Hybrid Operations & Projects Coordinator (Nonprofit)

Valleyhumane; Bellevue (WA); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health, dental, vision benefits

3 weeks PTO + 10 holidays

Annual pet care allowance

403(b) with employer match

Furry coworkers

Sabbatical after 4 years

Job summary

Seattle Humane is seeking a Business Operations Coordinator to streamline day-to-day operations, support technology onboarding, and coordinate cross-functional projects. You’ll partner with leadership to keep initiatives on track and enhance organizational efficiency.

The role emphasizes strong organization, proactive communication, and a solutions-minded approach while maintaining systems that support the mission of caring for pets and people in our community.

Qualifications

• High school diploma or GED required.
• Minimum of three years of professional experience in business operations, project coordination or administrative support.
• Familiarity with IT systems/service ticketing is preferred.
• Nonprofit or mission-driven experience is a plus.

Responsibilities

• Coordinate office operations, administrative processes, and day-to-day activities.
• Manage office supply inventory and ordering.
• Coordinate mailings, shipping, and volunteer mail preparation.
• Process purchase orders, invoices, and assist with expense reporting.
• Maintain operational records, templates, documentation, and filing systems.
• Coordinate vendor scheduling, paperwork, renewals, and follow-up.
• Support facilities, technology, and operational logistics as assigned.
• Record meeting notes and maintain action item tracking.
• Support data collection, data entry, and reporting activities with BI team.

Skills

Org skills

Communication

Project coordination

Administrative support

Time management

Collaboration

Education

High school diploma or GED

Tools

MS Office

MS Teams

SharePoint

Job description

Seattle Humane is seeking a Business Operations Coordinator to streamline day-to-day operations, support technology onboarding, and coordinate cross-functional projects. You’ll partner with leadership to keep initiatives on track and enhance organizational efficiency.

The role emphasizes strong organization, proactive communication, and a solutions-minded approach while maintaining systems that support the mission of caring for pets and people in our community.