Hybrid Office Manager - Lead Operations & Employee Experience

Morgan Stanley; New York (NY); Hybrid; USD 70,000 - 140,000; Full time

Job summary

Morgan Stanley's Parametric division seeks an Office Manager to run daily office operations across New York and Westport, lead administrative teams, and partner with cross-functional partners to deliver a seamless employee experience in a hybrid work model.

You will manage vendors, budgets, events, and communications, while maintaining SharePoint content and supporting IT and facilities. Base pay ranges from $70,000 to $140,000 with additional compensation.

Qualifications

• 6+ years of office management or administrative operations experience.
• Bachelor’s degree or equivalent experience preferred.
• Strong knowledge of office operations, systems, and procedures.
• Experience managing vendors, budgets, and operational processes.
• Excellent communication, organization, and problem-solving skills.
• Ability to take initiative and proactively resolve issues; strong interpersonal and stakeholder management skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Oversee and manage all administrative and operational functions of the office.
• Ensure the office operates efficiently, safely, and in alignment with company standards, proactively partnering with Business Continuity teams to drive emergency preparedness planning and response readiness.
• Partner with Parametric international leaders on coordinating office administrative needs, processes & requests.
• Approves, implements, and sets office policies, procedures, and workplace standards.
• Identify and implement process improvements to enhance efficiency and scalability.
• Manage vendor relationships, service contracts, and property management coordination.
• Oversees maintenance, repairs, and office equipment management.
• Oversee invoicing, track office expenses, and manage budget-related activities.
• Regular coordination with regional Morgan Stanley Facilities & Corporate Service partners.
• Lead local coordination of employee events, town halls, onboarding, and workplace initiatives.
• Develop and manage local office communications to ensure employees are informed of onsite activities, operational updates, and building-related information.
• Manage and maintain the Business Administration SharePoint site, ensuring content is accurate, up to date, and reflects current office operations, resources, and building information.
• Manage office occupancy, seating arrangements, and space planning.
• Maintain oversight of office, kitchen, and supply inventory.
• Supervise mail, shipping, and document handling to ensure operations are maintained.
• Partner with CAO leaders, EA’s, IT, and Facilities teams to coordinate office operations and business administrative support needs.
• Report on office operations and improvement opportunities to BA leadership.
• Provide leadership and people management for administrative staff, including coaching, mentoring, and performance guidance, while managing team schedules to ensure seamless office coverage and operations.

Skills

Office management

Vendor management

Budget management

Communication skills

Organization

Problem-solving

Stakeholder management

Discretion with sensitive information

Education

Bachelor’s degree or equivalent

Tools

SharePoint

Job description

Morgan Stanley's Parametric division seeks an Office Manager to run daily office operations across New York and Westport, lead administrative teams, and partner with cross-functional partners to deliver a seamless employee experience in a hybrid work model.

You will manage vendors, budgets, events, and communications, while maintaining SharePoint content and supporting IT and facilities. Base pay ranges from $70,000 to $140,000 with additional compensation.