Hybrid Office Manager — Facilities, Real Estate & Admin

Bonsai Robotics, Inc.; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Hybrid work model

Lunch provided

Wellness programs

Job summary

Bonsai Robotics, Inc. is seeking an Office Manager to keep our San Jose and Watsonville offices running smoothly. You’ll handle facilities, vendors, snacks, mail, and executive support, while coordinating internal projects and real estate needs.

The role splits time between both offices, with travel between sites. We value organization, resourcefulness, and a proactive, service-minded approach in a startup environment.

Qualifications

• 3+ years of experience in office management, facilities, or administrative operations.
• Experience supporting multiple office locations or distributed teams.
• Strong organizational skills and ability to juggle competing priorities without dropping details.
• Clear, professional communicator who works well with executives, vendors, and landlords.
• Proficient with Google Workspace and quick to pick up new tools.

Responsibilities

• Manage day-to-day operations for our San Jose and Watsonville offices, including facilities, maintenance, vendors, badge access, and office equipment
• Lead internal office projects like space planning, moves, buildouts, and workplace improvements, from scoping through completion
• Support real estate needs, including lease administration, landlord communication, and coordination with brokers
• Order and stock snacks, beverages, and supplies for both offices, and manage related budgets and vendor relationships
• Open, scan, and distribute incoming mail and packages, and manage outgoing shipments
• Provide executive support, including calendar coordination, meeting logistics, and ad hoc projects
• Coordinate company wide events, on-site meetings, visitor check-in, and in-office lunches
• Travel regularly between the San Jose and Watsonville offices to keep both sites running consistently

Skills

Office management

Vendor management

Executive coordination

Organizational skills

Communication with executives

Tools

Google Workspace

Job description

Bonsai Robotics, Inc. is seeking an Office Manager to keep our San Jose and Watsonville offices running smoothly. You’ll handle facilities, vendors, snacks, mail, and executive support, while coordinating internal projects and real estate needs.

The role splits time between both offices, with travel between sites. We value organization, resourcefulness, and a proactive, service-minded approach in a startup environment.