Office Manager

Bonsai Robotics, Inc.; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Hybrid work model

Lunch provided

Wellness programs

Job summary

Bonsai Robotics, Inc. is seeking an Office Manager to keep our San Jose and Watsonville offices running smoothly. You’ll handle facilities, vendors, snacks, mail, and executive support, while coordinating internal projects and real estate needs.

The role splits time between both offices, with travel between sites. We value organization, resourcefulness, and a proactive, service-minded approach in a startup environment.

Qualifications

• 3+ years of experience in office management, facilities, or administrative operations.
• Experience supporting multiple office locations or distributed teams.
• Strong organizational skills and ability to juggle competing priorities without dropping details.
• Clear, professional communicator who works well with executives, vendors, and landlords.
• Proficient with Google Workspace and quick to pick up new tools.

Responsibilities

• Manage day-to-day operations for our San Jose and Watsonville offices, including facilities, maintenance, vendors, badge access, and office equipment
• Lead internal office projects like space planning, moves, buildouts, and workplace improvements, from scoping through completion
• Support real estate needs, including lease administration, landlord communication, and coordination with brokers
• Order and stock snacks, beverages, and supplies for both offices, and manage related budgets and vendor relationships
• Open, scan, and distribute incoming mail and packages, and manage outgoing shipments
• Provide executive support, including calendar coordination, meeting logistics, and ad hoc projects
• Coordinate company wide events, on-site meetings, visitor check-in, and in-office lunches
• Travel regularly between the San Jose and Watsonville offices to keep both sites running consistently

Skills

Office management

Vendor management

Executive coordination

Organizational skills

Communication with executives

Tools

Google Workspace

Job description

Bonsai Robotics develops affordable, vision-based autonomy that makes off-road equipment smarter, safer, and more productive. We are redefining outdoor autonomy with Bonsai Intelligence, a connected platform that’s inspired by biology to see, think, and act with precision like a human. We bring together advanced perception, embodied AI, integrations with equipment manufacturers, and our compact, modular Amiga vehicles to deliver reliable automation to the world’s most demanding field operations—reducing costs and increasing operational efficiencies.

About the role

We’re looking for an Office Manager to keep our San Jose and Watsonville offices running smoothly. You’ll be the go-to person for everything that makes the workplace work, from facilities and vendors to supplies, mail, and the day-to-day details that help our team stay focused on building robots.

This role splits time between both offices. You’ll own internal office projects from start to finish, support our real estate needs as we grow, and provide hands-on support to our leadership team. It’s a great fit for someone who is organized, resourceful, and enjoys building structure in a fast-moving startup.

What you'll do

• Manage day-to-day operations for our San Jose and Watsonville offices, including facilities, maintenance, vendors, badge access, and office equipment
• Lead internal office projects like space planning, moves, buildouts, and workplace improvements, from scoping through completion
• Support real estate needs, including lease administration, landlord communication, and coordination with brokers
• Order and stock snacks, beverages, and supplies for both offices, and manage related budgets and vendor relationships
• Open, scan, and distribute incoming mail and packages, and manage outgoing shipments
• Provide executive support, including calendar coordination, meeting logistics, and ad hoc projects
• Coordinate company wide events, on-site meetings, visitor check-in, and in-office lunches
• Travel regularly between the San Jose and Watsonville offices to keep both sites running consistently

Qualifications

• 3+ years of experience in office management, facilities, or administrative operations, ideally at a startup or tech company
• Experience supporting multiple office locations or a distributed team
• Exposure to real estate, lease administration, or facilities projects is a plus
• Strong organizational skills and the ability to juggle competing priorities without dropping details
• Clear, professional communicator who’s comfortable working with executives, vendors, and landlords
• Proficient with Google Workspace and quick to pick up new tools
• Valid driver’s license and reliable transportation for regular travel between San Jose and Watsonville
• Self-starter who takes ownership and brings a positive, service-minded approach

Life at Bonsai Robotics

At Bonsai, we’re building the future of robotics and we know that means investing in our people. We’re committed to creating a workplace where you can do your best work, grow your skills, and feel genuinely part of something bigger.

Hybrid Flexibility (for selective roles)

We operate on a hybrid model because we believe the best collaboration happens both in person and from where you work best. You’ll have the flexibility to split your time between our office and home, so you can stay connected to the team while maintaining the balance that works for you.

Work-life Balance

The best employees are those who create balance in their lives, which is why we prioritize balance and well-being for everyone at Bonsai. We foster a supportive environment where teammates look out for each other.

Covered Lunch

On in-office days, we’ve got lunch covered. It’s a small thing that makes a big difference, with more time to connect with teammates and less to worry about.

Wellness and Benefits

Your health matters. We offer comprehensive health insurance (medical, dental, vision), mental health support, and wellness programs designed to help you thrive both physically and mentally.

At Bonsai, you're not just part of a team, you're part of a community. We celebrate wins together, support each other through challenges, and genuinely enjoy the people we work with. From team events to cross-functional collaboration, we're building something together.

Mission-driven Work

Every day, you're contributing to advancements in robotics that matter. If you're excited about innovation and impact, you'll find it here.

Bonsai Robotics is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status or any other category protected by law.