Hybrid Office Manager & Bookkeeper: Admin & Finances

Globaltize; United States; Hybrid; USD 12,000 - 17,000; Full time

Job summary

Globaltize is seeking an experienced Office Manager and Bookkeeper for a hybrid role in the United States. The position combines 30% bookkeeping with 70% office administration to support daily financial and administrative operations.

We require at least 2 years of combined experience in bookkeeping and office operations, with proficiency in AP/AR, invoicing, bank reconciliations, and CRM usage. Strong English communication and independent work style are essential.

Qualifications

• 2+ years of professional experience in both office management and bookkeeping.
• Experience with AP/AR, invoicing, and bank reconciliations.
• Hands-on use of accounting software; spreadsheet-only bookkeeping not sufficient.
• Experience with a CRM or similar business management system.
• Strong English communication, both written and spoken.

Responsibilities

• Manage day-to-day accounts payable and accounts receivable.
• Prepare and manage customer invoicing and track expenses.
• Reconcile bank accounts and maintain organized financial records.
• Coordinate with customers via phone and email and follow up on payments.
• Support scheduling and documentation, and assist with data migration from Wave to QuickBooks.
• Organize workflows and information using CRM and project management tools.

Skills

Customer communication

Organizational skills

Independent work

Multi-tasking

Tools

Wave Accounting

QuickBooks

CRM software

Google Workspace

Microsoft Excel

RingCentral

Job description

Globaltize is seeking an experienced Office Manager and Bookkeeper for a hybrid role in the United States. The position combines 30% bookkeeping with 70% office administration to support daily financial and administrative operations.

We require at least 2 years of combined experience in bookkeeping and office operations, with proficiency in AP/AR, invoicing, bank reconciliations, and CRM usage. Strong English communication and independent work style are essential.