Administrative Assistant – Hybrid, Growth & Perks

KPFF Inc.; Los Angeles (CA); Hybrid; USD 37,000 - 45,000; Full time

Benefits offered by this job

7 paid holidays

2 weeks vacation

Personal and sick time

401(k) contribution

Family leave

Hybrid work schedule

Cell phone stipend

Way We Work stipend

Medical, vision, dental insurance

Professional development events

Job summary

KPFF Consulting Engineers is seeking an Office Assistant to support the Administrative team in Downtown Los Angeles. This non-exempt role serves as the first point of contact, coordinates meetings, and maintains office operations with a focus on professionalism and service.

The position offers the opportunity to grow within a collaborative environment, with a base schedule of 8 AM–5 PM and a pathway to a hybrid four-days-in-office, one-day-remote model after training.

Qualifications

• Minimum 2 years of full-time administrative experience with High School Diploma required.
• Proficient in Microsoft Office, PDF management, Teams, and SharePoint.
• Clear, professional communication and strong time management in a collaborative team.

Responsibilities

• Serve as the first point of contact for visitors and support daily office operations.
• Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
• Maintain office facilities to ensure a clean, organized, and professional environment.
• Maintain office supplies and coordinate ordering and vendor support as needed.
• Communicate status updates and priorities to stakeholders.
• Facilitate meetings and document key information with action items.

Skills

Communication

Time management

Team collaboration

Attention to detail

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Microsoft Teams 365

SharePoint

PDF management

OneNote

Job description

KPFF Consulting Engineers is seeking an Office Assistant to support the Administrative team in Downtown Los Angeles. This non-exempt role serves as the first point of contact, coordinates meetings, and maintains office operations with a focus on professionalism and service.

The position offers the opportunity to grow within a collaborative environment, with a base schedule of 8 AM–5 PM and a pathway to a hybrid four-days-in-office, one-day-remote model after training.