Hybrid Meetings Lead — Budget-Savvy Event Planner

American College of Obstetricians and Gynecologists (ACOG); Washington (District of Columbia); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid Parental Leave

Breastfeeding Friendly Workplace

Flexible work schedule

Commuting Allowance

Generous Paid Time Off

Holiday Pay

Life Insurance

Community Volunteering Opportunities

Generous 401(k) Company Contributions

Medical, Dental, and Vision Insurance

Learning Opportunities and Tuition Re-

Job summary

The Meeting Manager at American College of Obstetricians and Gynecologists (ACOG) is responsible for planning, organizing, and executing assigned in-person, hybrid, and virtual meetings. The role manages venue sourcing, contracts, attendee registration, meeting technology, vendor coordination, and on-site execution to ensure events meet objectives and timelines.

This hybrid role requires a bachelor’s degree and at least five years of progressive meeting and event planning experience, including

Qualifications

• Bachelor’s degree required. CMP designation preferred.
• Minimum five years of progressively responsible meeting and event planning experience in an association, hotel, corporate, or similar environment.
• Experience developing and managing event budgets, negotiating contracts, and working with hotels, venues, and event-service vendors.
• Experience with association management systems, event registration platforms, and meeting technology (NetForum, eShow, Zoom).

Responsibilities

• Research and recommend venues for assigned meetings and conduct site visits.
• Develop and manage budgets for assigned meetings.
• Negotiate pricing, contracts, and services with hotels, venues, and vendors.
• Develop comprehensive meeting specifications and operational needs.
• Manage assigned meetings from planning through on-site execution and post-event closeout.
• Coordinate attendee registration, meeting technology, and virtual platforms.
• Prepare pre-convention meetings and communicate requirements to venues and stakeholders.
• Identify risks and escalate issues affecting budget or attendee experience.
• Review invoices for accuracy against contracts and budgets.
• Prepare post-event debriefs and recommendations.

Skills

Budget management

Contract negotiation

Event planning

Vendor coordination

Stakeholder management

Hybrid work

Travel readiness

Education

Bachelor's degree

CMP designation preferred

Tools

NetForum

eShow

Zoom

Microsoft Office

Job description

The Meeting Manager at American College of Obstetricians and Gynecologists (ACOG) is responsible for planning, organizing, and executing assigned in-person, hybrid, and virtual meetings. The role manages venue sourcing, contracts, attendee registration, meeting technology, vendor coordination, and on-site execution to ensure events meet objectives and timelines.

This hybrid role requires a bachelor’s degree and at least five years of progressive meeting and event planning experience, including