Hybrid Meetings & Events Intern — Reston

ICF; Reston (VA); Hybrid; USD 38,000 - 78,000; Full time

Job summary

ICF is offering an entry-level Meetings & Events Associate Intern position to support the Administrative Operations Services (AOS) Meetings & Events team. The internship provides hands-on experience in planning, coordinating, and executing meetings and events from small internal gatherings to large conferences and corporate events.

Working with certified meeting professionals, you will gain exposure to venue sourcing, budgeting, stakeholder engagement, and conference center operations in a

Qualifications

• Complete at least 30 college-level credits by internship start.
• Bachelor's degree completed or graduate program enrollment preferred.
• Experience in event planning or administration is a plus.

Responsibilities

• Assist with planning for in-person, virtual, and hybrid meetings and events.
• Support venue and supplier research and proposal comparisons.
• Help with event logistics including registration, F&B, A/V, and materials.
• Document decisions, action items, and project updates in meetings.
• Assist with budget tracking, expense reconciliation, and reporting.
• Maintain event records and planning documents.
• Support conference center operations and onsite delivery as needed.
• Identify best practices and opportunities for improvement.
• Collaborate with stakeholders and suppliers for successful events.
• Assist with process documentation and continuous improvement efforts.

Skills

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Education

Hospitality/Event Management coursework

Tools

Microsoft Office

SharePoint

Event registration platforms

Job description

ICF is offering an entry-level Meetings & Events Associate Intern position to support the Administrative Operations Services (AOS) Meetings & Events team. The internship provides hands-on experience in planning, coordinating, and executing meetings and events from small internal gatherings to large conferences and corporate events.

Working with certified meeting professionals, you will gain exposure to venue sourcing, budgeting, stakeholder engagement, and conference center operations in a