Summer Meetings & Events Intern: Planning & Operations

ICF Olson; Reston (VA); Hybrid; USD 38,000 - 78,000; Full time

Job summary

ICF Olson is offering a 2027 Summer Internship for a Meetings & Events Associate. The 10-week, full-time program is hybrid from Reston, VA, beginning in early June and ending in early August.

Interns will gain hands-on experience in venue sourcing, event logistics, budgeting, and stakeholder engagement, supporting a range of meetings and conferences for internal and external stakeholders. Ideal candidates are pursuing studies in hospitality, event management, business operations, or related

Qualifications

• By internship start, at least 30 college-level credit hours in Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management, Tourism, or related field.
• Completed bachelor’s degree and enrollment verification or 9 credit hours in a related graduate program.

Responsibilities

• Support planning and coordination for in-person, virtual, and hybrid meetings and events.
• Assist with venue and supplier research, and proposal comparisons.
• Coordinate event logistics including visitor registration, F&B coordination, A/V requirements, and materials.
• Participate in planning meetings and document decisions, actions, and updates.
• Assist with budget tracking, expense reconciliation, and event reporting.
• Maintain event records, planning documents, and project files.
• Support conference center operations and onsite event delivery.
• Conduct benchmarking to identify best practices and improvement opportunities.
• Collaborate with stakeholders, suppliers, and service providers to ensure successful events.
• Assist with process documentation and continuous improvement initiatives.

Skills

Organizational skills

Written & verbal communication

Multitasking

Microsoft Office (Excel, PowerPoint, (

Education

30 college-level credit hours in Hospitality/Event/Business/Communications/Marketing/PM/Tourism or related field

Bachelor’s degree completed or enrollment verification in graduate program related to Hospitality/Event/Business/Communications/Marketing/PM/Tourism

Tools

Microsoft Office applications (Excel, PowerPoint, Word)

Job description

ICF Olson is offering a 2027 Summer Internship for a Meetings & Events Associate. The 10-week, full-time program is hybrid from Reston, VA, beginning in early June and ending in early August.

Interns will gain hands-on experience in venue sourcing, event logistics, budgeting, and stakeholder engagement, supporting a range of meetings and conferences for internal and external stakeholders. Ideal candidates are pursuing studies in hospitality, event management, business operations, or related