Hybrid Meeting & Event Lead - Onsite Logistics Pro

Spectraforce Technologies; Newark (NJ); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Spectraforce Technologies in Newark, NJ is seeking a Meeting/Event Coordinator for a hybrid role (3–4 days onsite) to lead end-to-end planning and on-site delivery of meetings at the Newark Campus.

You will partner with clients to plan events, coordinate AV, venue and catering, manage workloads and budgets, and provide on-site leadership. Flexibility for extended hours and fast-changing priorities is required.

Qualifications

• Two years or more of meeting planning experience.
• Understanding of hospitality industry and client services.
• Undergraduate degree or relevant related experience.

Responsibilities

• Partner with clients to plan and execute meetings aligned with goals.
• Coordinate AV, venue, catering and other logistics for each event.
• Review on-site workload daily to ensure all planning aspects are covered.
• Provide on-site leadership of meetings.
• Collaborate with vendors and external resources to secure services within budget.
• Oversee meeting budgets and reconciliation.
• Manage high volumes of deliverables and meet deadlines.
• Address urgent items swiftly and accurately.

Skills

Meeting planning

Vendor management

Budget oversight

Communication

Multitasking

Education

Undergraduate degree

Tools

MS Word

MS Excel

PowerPoint

Job description

Spectraforce Technologies in Newark, NJ is seeking a Meeting/Event Coordinator for a hybrid role (3–4 days onsite) to lead end-to-end planning and on-site delivery of meetings at the Newark Campus.

You will partner with clients to plan events, coordinate AV, venue and catering, manage workloads and budgets, and provide on-site leadership. Flexibility for extended hours and fast-changing priorities is required.