Litigation Legal Support Specialist (Legal Secretary)

Greenberg Traurig; Delaware; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Greenberg Traurig, LLP, a global law firm, seeks a Legal Support Specialist for our Delaware office on a hybrid basis. The role supports attorneys in litigation with advanced administrative tasks, e-filing, and trial prep.

Ideal candidates have 5+ years of litigation experience, mastery of Court of Chancery, U.S. District Court, and Delaware Supreme Court filings, and strong MS Office skills. Flexibility for overtime is required.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 5+ years of litigation experience.
• Mastery of court filings in Court of Chancery, U.S. District Court and Delaware Supreme Court with extensive experience with e-filing.
• Proficiency with MS Office and ability to learn new software quickly.

Responsibilities

• Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information.
• Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation.
• Assists with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff.
• Performs and oversees simple cite checking and proof reading of briefs and other legal documents.
• Conducts research and utilizes legal technology tools for e-discovery and case management.
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
• Drafts general correspondence, memoranda, and reports from various sources ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods.
• Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys’ calendars and due dates.
• Establishes and maintains organized filing systems and records in both physical and electronic formats.
• Enters attorneys’ billable time and submits to accounting by monthly deadlines.
• Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings.
• Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel.
• Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned

Skills

Attention to detail

Communication skills

Time management

Professionalism & discretion

Team collaboration

Education

Bachelor’s Degree or equivalent

Tools

Microsoft Office Suite

E-filing systems

AI tools familiarity

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation Team as a Legal Support Specialist located in our Delaware office.

We are seeking a highly skilled professional who will provide organizational and practice specific assistance to attorneys in the Litigation Department. The qualified candidate will demonstrate professionalism, attention to detail, and the ability to handle multiple priorities and work in an organized, efficient manner. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Delaware office, on a hybrid basis.

Position Summary:

The Legal Support Specialist (Legal Secretary) provides advanced administrative support to attorneys engaged in complex litigation matters. This role requires experience with Delaware specific courts, The Court of Chancery, U.S. District Court, and Delaware Supreme Court. Candidate should also be flexible to work overtime as needed.

Key Responsibilities:

• Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information

• Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation

• Assists with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff

• Performs and oversees simple cite checking and proof reading of briefs and other legal documents

• Conducts research and utilizes legal technology tools for e-discovery and case management

• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings

• Drafts general correspondence, memoranda, and reports from various sources ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods

• Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys’ calendars and due dates

• Establishes and maintains organized filing systems and records in both physical and electronic formats

• Enters attorneys’ billable time and submits to accounting by monthly deadlines

• Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings

• Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel

• Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned

Qualifications:

Skills & Competencies

• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence

• Ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs

• Strong attention to detail; established organizational, analytical and critical thinking skills, and ability to manage time effectively

• Excellent interpersonal skills, advanced communication skills (written and verbal) and the ability to collaborate well in a team

• Ability to work under pressure to meet strict deadlines

• High degree of professionalism and discretion in handling confidential information

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred

• 5+ years of litigation experience

• Mastery of court filings in Court of Chancery, U.S. District Court and Delaware Supreme Court with extensive experience with e-filling

• Proficiency with rules for court document filings

Technology

• Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly.

• Understanding of AI capabilities, limitations, and responsible use in a professional environment.

• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.

• This position may also be sedentary and require the employee to sit for extended periods of time.

• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.

• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.