Hybrid Litigation & Labor Practice Assistant

Confidential Jobs; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Confidential Jobs is seeking a Practice Assistant to support Labor & Employment attorneys with administrative and legal tasks. You will manage legal documents, case files, and attorney calendars to ensure timely delivery of services.

The role requires strong organization, attention to detail, and proficiency with MS Office. Hybrid work eligibility applies after onboarding to fit business needs.

Qualifications

• High school diploma or equivalent required.
• Associate degree, legal studies coursework, or paralegal certificate preferred.
• Minimum of one year of experience supporting attorneys in a litigation or Labor & Employment legal environment.
• Experience within a law firm or professional legal services organization preferred.
• Experience preparing court filings and legal documentation is highly desirable.

Responsibilities

• Prepare, format, proofread, print, scan, and convert legal correspondence, pleadings, discovery documents, and other legal materials.
• Prepare and electronically file legal documents in accordance with federal, state, and local court procedures.
• Perform conflict checks, prepare engagement letters, and assist with opening new client matters.
• Maintain both electronic and paper client files in accordance with document management and retention policies.
• Manage attorney calendars, schedule meetings, monitor deadlines, and coordinate appointments using Microsoft Outlook.
• Coordinate business travel arrangements through approved travel management systems.
• Prepare and submit attorney expense reports.
• Assist with attorney billing, time entry, and pre-bill (Proforma) review using legal billing software.
• Collaborate with other Practice Assistants to provide administrative support across multiple attorneys and practice groups.
• Maintain confidentiality while adhering to organizational policies, procedures, and professional standards.
• Perform additional administrative and legal support duties as assigned.

Skills

Legal document prep

Time management

Communication

Attention to detail

Organization

Team collaboration

Discretion

Proactive mindset

Multitasking

Education

Associate degree / paralegal certificate

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

Document management systems

Legal billing software (3E)

Job description

Confidential Jobs is seeking a Practice Assistant to support Labor & Employment attorneys with administrative and legal tasks. You will manage legal documents, case files, and attorney calendars to ensure timely delivery of services.

The role requires strong organization, attention to detail, and proficiency with MS Office. Hybrid work eligibility applies after onboarding to fit business needs.