Hybrid Litigation Admin Assistant | Legal Support & Scheduling

Wilson Elser - Business & Legal Professionals; Livonia (MI); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

401k match

PTO plan

Corporate discount plans

Job summary

Wilson Elser - Business & Legal Professionals in Livonia, MI, is seeking a Legal Administrative Assistant to support attorneys with case matters, filings, and calendar management.

The role involves drafting and formatting documents, maintaining client files, and coordinating filings across state and federal courts. A minimum of 3+ years' legal admin experience, strong organization, and confidentiality are required.

Qualifications

• High school diploma or equivalent is required.
• 3+ years of administrative experience, preferably in a law firm or litigation environment.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems is preferred.
• Professional communication with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• Comfortable working in an in-office/hybrid environment.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress).
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system.
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquiries.
• Prepare expense reports and assist with travel arrangements.
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets, appeals and collections.
• Support additional projects operational initiatives as needed.

Skills

Legal terminology

Document formatting

Court procedures

Electronic filing

Communication skills

Time management

Education

High school diploma or equivalent

Tools

File & ServeXpress

Document management systems

Job description

Wilson Elser - Business & Legal Professionals in Livonia, MI, is seeking a Legal Administrative Assistant to support attorneys with case matters, filings, and calendar management.

The role involves drafting and formatting documents, maintaining client files, and coordinating filings across state and federal courts. A minimum of 3+ years' legal admin experience, strong organization, and confidentiality are required.