Hybrid Library Finance Clerk — Admin & Invoicing

University of Massachusetts Amherst; Amherst (MA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The University of Massachusetts Amherst is seeking a Clerk IV (Office Assistant) in the Library - Admin Services. The role supports administrative and financial functions, including processing invoices, payments, procurement, timekeeping, and records management, with a hybrid work arrangement in Amherst.

The position serves as a liaison to university offices and vendors, reporting to the Executive Director of Finance and requiring a high school diploma plus two years of related experience or

Qualifications

• High school diploma or equivalent.
• Two years of administrative support or related experience.
• Ability to manage multiple tasks and meet deadlines.
• Strong organizational and communication skills.
• Experience with financial processes and procurement is preferred.
• Proficiency with office software (word processing, spreadsheets, email).

Responsibilities

• Process invoices and payments for library acquisitions and general activities.
• Prepare and track purchase requisitions and related procurement.
• Serve as primary timekeeper for the library.
• Maintain financial records and prepare routine reports.
• Respond to inquiries and coordinate with vendors and university offices.
• Assist with events, contracts, and audit-ready documentation.

Skills

Administrative support

Time management

Communication (written & verbal)

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Tools

PeopleSoft

Concur

Kronos

BuyWays

Summit

HR-Direct

Job description

The University of Massachusetts Amherst is seeking a Clerk IV (Office Assistant) in the Library - Admin Services. The role supports administrative and financial functions, including processing invoices, payments, procurement, timekeeping, and records management, with a hybrid work arrangement in Amherst.

The position serves as a liaison to university offices and vendors, reporting to the Executive Director of Finance and requiring a high school diploma plus two years of related experience or