Impactful Litigation Practice Coordinator (Hybrid)

NRF United Kingdom; Minneapolis (MN); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance plans

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan with profit-sharing

Paid time off

Job summary

Norton Rose Fulbright US LLP in Minneapolis seeks a Practice Coordinator to support lawyers in the Disputes practice. This hybrid role requires in-office presence at least three days per week to ensure smooth day-to-day operations and exceptional client service.

You will manage calendars, assist with conflict checks, prepare engagement letters, and help with pre-bill reviews while working closely with a highly-regarded team of litigators in a fast-paced environment.

Qualifications

• Associate’s or Bachelor’s degree preferred; high school diploma is required.
• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; litigation experience required.
• Proficiency in litigation calendaring and software, Milana preferred.
• Strong interpersonal and relationship building abilities, with excellent verbal and written communication skills.
• Exercises appropriate confidentiality and discretion at all times.

Responsibilities

• Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings.
• Proofread all documents for accuracy, grammar, and formatting.
• E-file with various courts and remain up to date on format, filing requirements and deadlines.
• Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed.
• Open new clients/matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters.
• Review and edit pre-bills for submission to the billing department and research outstanding invoices and payments as needed.
• Maintain organized client and matter files and ensure compliance with firm protocols.
• Communicate with courts, agencies, other counsel, and clients to obtain and relay information.
• Schedule and manage meetings, calls, and logistics for lawyers and clients.
• Reconcile invoices and manage reimbursements in the expense system.
• Coordinate travel arrangements and assist with lawyer time entry as needed.
• Assist the firm and peers with overflow work and provide backup support, as requested.
• May train, assist, and provide orientation for new and less experienced members of staff.
• Other duties

Skills

Litigation calendaring

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Education

Associate’s or Bachelor’s degree preferred; high school diploma is required

Tools

Milana

Microsoft Office

Job description

Norton Rose Fulbright US LLP in Minneapolis seeks a Practice Coordinator to support lawyers in the Disputes practice. This hybrid role requires in-office presence at least three days per week to ensure smooth day-to-day operations and exceptional client service.

You will manage calendars, assist with conflict checks, prepare engagement letters, and help with pre-bill reviews while working closely with a highly-regarded team of litigators in a fast-paced environment.