Legal Practice Assistant

Consilio LLC; Washington (District of Columbia); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Consilio LLC seeks a Legal Practice Assistant to support a high-profile transactional practice. This role partners with partners, associates and legal professionals in a fast-paced environment, ensuring top-tier client service.

Located in Washington, DC, the position operates hybrid (3 days in office / 2 days remote) with regular business hours. Strong organizational, communication, and discretion are essential for success.

Qualifications

• Bachelor's degree is required.
• Minimum 2 years of administrative experience in a law firm, legal department, or professional services environment.
• Strong written and verbal communication with a polished, professional demeanor.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong judgment, discretion, and ability to handle confidential information.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative and client service support to attorneys and legal professionals within a transactional practice.
• Prepare, revise, proofread, and manage legal documents, correspondence, presentations, and other client-facing materials.
• Coordinate complex calendars, meetings, conference calls, and domestic and international travel arrangements.
• Manage expense reports and reimbursement submissions.
• Serve as a key point of contact between attorneys, clients, business professionals, and external stakeholders.
• Monitor deadlines, track assignments, and assist with matter management to ensure timely completion of work.
• Support client and matter onboarding, including conflict checks and maintaining accurate matter information.
• Maintain electronic and physical files using legal document management systems.
• Assist with business development initiatives, client events, and meeting preparation.
• Exercise sound judgment in managing attorney communications, prioritizing requests, and handling sensitive or confidential information.
• Act as a professional gatekeeper, helping manage attorney priorities and ensuring urgent matters receive prompt attention.
• Take ownership of assignments and anticipate attorney needs by proactively identifying issues and solutions before they arise.
• Assist with special projects and additional administrative responsibilities as needed.

Skills

Polished communication

Highly organized

Multi-priority management

Discretion with confidential info

Education

Bachelor's degree

Tools

Microsoft Office Suite

iManage

Aderant

Chrome River

Job description

Consilio's Direct Hire Division is partnering with a prestigious global law firm seeking a Legal Practice Assistant to support a high-profile transactional practice. This role offers the opportunity to work closely with partners, associates, and legal professionals in a fast-paced, sophisticated legal environment.

The ideal candidate will be polished, proactive, highly organized, and confident managing competing priorities. This individual will serve as a key administrative and operational partner to attorneys, helping ensure the smooth execution of day-to-day practice needs while delivering exceptional client service.

Location: Hybrid (3 days in office / 2 days remote after onboarding)

Schedule: Monday-Friday, 9:00 AM - 5:30 PM

Key Responsibilities

• Provide administrative and client service support to attorneys and legal professionals within a transactional practice.
• Prepare, revise, proofread, and manage legal documents, correspondence, presentations, and other client-facing materials.
• Coordinate complex calendars, meetings, conference calls, and domestic and international travel arrangements.
• Manage expense reports and reimbursement submissions.
• Serve as a key point of contact between attorneys, clients, business professionals, and external stakeholders.
• Monitor deadlines, track assignments, and assist with matter management to ensure timely completion of work.
• Support client and matter onboarding, including conflict checks and maintaining accurate matter information.
• Maintain electronic and physical files using legal document management systems.
• Assist with business development initiatives, client events, and meeting preparation.
• Exercise sound judgment in managing attorney communications, prioritizing requests, and handling sensitive or confidential information.
• Act as a professional gatekeeper, helping manage attorney priorities and ensuring urgent matters receive prompt attention.
• Take ownership of assignments and anticipate attorney needs by proactively identifying issues and solutions before they arise.
• Assist with special projects and additional administrative responsibilities as needed.

Required

• Bachelor's degree required.
• Minimum 2 years of administrative experience within a law firm, legal department, or professional services environment.
• Strong written and verbal communication skills with a polished, professional demeanor.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong judgment, discretion, and ability to handle confidential information.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Tech-savvy with the ability to quickly learn new systems and technology.

Preferred

• Experience supporting attorneys in a transactional or corporate legal practice.
• Big Law experience strongly preferred.
• Experience with legal technology platforms such as iManage, Aderant, Chrome River, or similar systems.
• Experience coordinating complex travel schedules and executive-level support responsibilities.