Executive Assistant: Marketing & Biz Development

0400 FBD USA LLP; United States; Hybride; USD 100 000 - 120 000; Plein temps

Résumé du poste

Freshfields US LLP in New York is seeking an Executive Assistant to provide high-level administrative support to the Marketing and Business Development leadership team. The role includes calendar and inbox management, travel arrangements, expenses, document editing, and project work across global teams.

Hybrid role with in-office presence four days per week in Freshfields New York Office. Requires Associate’s or Bachelor’s degree and 3–5 years in legal or professional services, plus advanced MS

Qualifications

• Advanced technical skills with Microsoft Office (Word, PowerPoint, Outlook, Excel).
• Familiarity with Salesforce, SharePoint, OneNote preferred.
• Strong written and verbal communication; ability to handle confidential information.

Responsabilités

• Stakeholder Engagement: Complex calendar management and prioritization of tasks.
• Proactive diary management: arrange meetings and ensure documentation is prepared.
• Attend meetings for note-taking and ensure follow-up tasks are completed.
• Document production: prepare correspondence and proofread for accuracy and presentation.
• Maintain filing systems and admin processes for marketing and business development.
• Submit expense reports and process invoices in a timely manner.
• Assist with client events as required.
• Understand internal systems and policies; provide general admin support.

Connaissances

Microsoft Office Suite

Salesforce

SharePoint

OneNote

Formation

Associates degree

Bachelor’s degree

Description du poste

Freshfields US LLP in New York is seeking an Executive Assistant to provide high-level administrative support to the Marketing and Business Development leadership team. The role includes calendar and inbox management, travel arrangements, expenses, document editing, and project work across global teams.

Hybrid role with in-office presence four days per week in Freshfields New York Office. Requires Associate’s or Bachelor’s degree and 3–5 years in legal or professional services, plus advanced MS