Strategic Legal Executive Assistant

Freshfields; Boston (MA); On-site; USD 75,000 - 125,000; Full time

Job summary

Freshfields US LLP seeks a proactive Executive Assistant to provide professional administrative support to fee earners in New York and California. You will manage calendars, coordinate travel, edit documents, and support billing processes while handling confidential information with discretion.

The role requires 3-5 years in legal or professional services, advanced MS Office skills, and strong organizational abilities to meet tight deadlines in a fast-paced environment.

Qualifications

• 3-5 years of experience in legal or professional services.
• Advanced MS Office skills including Word, PowerPoint, Outlook and Excel.
• Strong organization and attention to detail; able to manage calendars and deadlines.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for fee earners and teams.
• Liaise confidently with clients and fee earners; be point of contact.
• Produce and edit documents; ensure accuracy and presentation quality.
• Assist with billing processes, including preparing client bills and timelines.
• Track expenses and support travel arrangements as needed.

Skills

Calendar management

Client liaison

Billing knowledge

Document editing

MS Office

Tools

Word

PowerPoint

Outlook

Excel

Job description

Freshfields US LLP seeks a proactive Executive Assistant to provide professional administrative support to fee earners in New York and California. You will manage calendars, coordinate travel, edit documents, and support billing processes while handling confidential information with discretion.

The role requires 3-5 years in legal or professional services, advanced MS Office skills, and strong organizational abilities to meet tight deadlines in a fast-paced environment.