Hybrid Legal Operations Coordinator - Contracts

Everwise Credit Union; Carmel (IN); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Everwise Credit Union in Carmel, IN, seeks a Legal Coordinator to provide administrative and regulatory support to the Legal Department, handling contract intake, billing, and records management in a member-focused financial services environment. This role coordinates with outside counsel and internal teams, maintains calendars and matter documentation, and backs up the Legal Operations Manager as needed.

Candidates should have 3+ years of experience, strong confidentiality, and familiarity with

Qualifications

• 3+ years of experience supporting legal departments or compliance.
• Financial services experience preferred.
• High attention to detail and deadline-driven.
• Ability to maintain confidentiality and exercise sound judgement.

Responsibilities

• Maintain legal department calendars, including litigation deadlines, regulatory examinations, meetings, and reporting requirements.
• Process legal invoices and coordinate billing matters with outside counsel and vendors.
• Maintain litigation tracking logs and case status reports.
• Maintain contract files, assist with contract intake and routing, and coordinate signature and storage processes.
• Liaise with outside counsel regarding case updates, documentation, and deadlines.
• Responsible for tracking and documenting all mail received within the Legal department.
• Assist with research projects led by members of the legal team.
• Assist with researching and coordinating responses to employee legal and compliance-related questions under the direction of the legal team.
• Coordinate assignment, tracking, and follow-up for requests submitted through the Request Management System.
• Assist in writing and updating Legal Department procedures.
• Maintain legal records, files, and matter documentation in accordance with retention requirements, confidentiality standards, and procedures.
• Maintain accurate information in legal department systems, trackers, and shared resources to support reporting, request management, matter status visibility, and timely follow-up.

Skills

Verbal & written comms

Interpersonal skills

Attention to detail

Multi-tasking

Confidentiality

Judgement & risk awareness

LexisNexis proficiency

MS Office proficiency

Education

High School Diploma or GED

Tools

LexisNexis

Microsoft Office (Word, Excel, Outlook)

Job description

Everwise Credit Union in Carmel, IN, seeks a Legal Coordinator to provide administrative and regulatory support to the Legal Department, handling contract intake, billing, and records management in a member-focused financial services environment. This role coordinates with outside counsel and internal teams, maintains calendars and matter documentation, and backs up the Legal Operations Manager as needed.

Candidates should have 3+ years of experience, strong confidentiality, and familiarity with