Legal Coordinator

Everwise Credit Union; Carmel (IN); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Everwise Credit Union in Carmel, IN, seeks a Legal Coordinator to provide administrative and regulatory support to the Legal Department, handling contract intake, billing, and records management in a member-focused financial services environment. This role coordinates with outside counsel and internal teams, maintains calendars and matter documentation, and backs up the Legal Operations Manager as needed.

Candidates should have 3+ years of experience, strong confidentiality, and familiarity with

Qualifications

• 3+ years of experience supporting legal departments or compliance.
• Financial services experience preferred.
• High attention to detail and deadline-driven.
• Ability to maintain confidentiality and exercise sound judgement.

Responsibilities

• Maintain legal department calendars, including litigation deadlines, regulatory examinations, meetings, and reporting requirements.
• Process legal invoices and coordinate billing matters with outside counsel and vendors.
• Maintain litigation tracking logs and case status reports.
• Maintain contract files, assist with contract intake and routing, and coordinate signature and storage processes.
• Liaise with outside counsel regarding case updates, documentation, and deadlines.
• Responsible for tracking and documenting all mail received within the Legal department.
• Assist with research projects led by members of the legal team.
• Assist with researching and coordinating responses to employee legal and compliance-related questions under the direction of the legal team.
• Coordinate assignment, tracking, and follow-up for requests submitted through the Request Management System.
• Assist in writing and updating Legal Department procedures.
• Maintain legal records, files, and matter documentation in accordance with retention requirements, confidentiality standards, and procedures.
• Maintain accurate information in legal department systems, trackers, and shared resources to support reporting, request management, matter status visibility, and timely follow-up.

Skills

Verbal & written comms

Interpersonal skills

Attention to detail

Multi-tasking

Confidentiality

Judgement & risk awareness

LexisNexis proficiency

MS Office proficiency

Education

High School Diploma or GED

Tools

LexisNexis

Microsoft Office (Word, Excel, Outlook)

Job description

Job Description:

Position Summary:

The Legal Coordinator provides administrative, operational, and regulatory support to the Credit Union's Legal Department. This position supports legal operations in a member-focused, regulated financial services environment and requires sound judgment, confidentiality, and timely coordination across business units, regulators, vendors, and outside counsel. This role assists with contract administration, litigation tracking, regulatory compliance activities, records management, legal intake, and coordination between internal business units and outside counsel. The Legal Coordinator helps ensure legal matters are organized, timely, confidential, and handled in accordance with applicable laws, regulations, internal policies, and department procedures. The role also serves as backup to the Legal Operations Manager as assigned.

Primary Responsibilities & Duties:

• Maintain legal department calendars, including litigation deadlines, regulatory examinations, meetings, and reporting requirements.
• Process legal invoices and coordinate billing matters with outside counsel and vendors.
• Maintain litigation tracking logs and case status reports.
• Maintain contract files, assist with contract intake and routing, and coordinate signature and storage processes in accordance with established procedures.
• Liaise with outside counsel regarding case updates, documentation, and deadlines.
• Responsible for tracking and documenting all mail received within the Legal department.
• Assist with research projects led by members of the legal team.
• Assist with researching and coordinating responses to employee legal and compliance-related questions under the direction of the legal team.
• Coordinate assignment, tracking, and follow-up for requests submitted through the Request Management System.
• Assist in writing and updating Legal Department procedures.
• Maintain legal records, files, and matter documentation in accordance with applicable retention requirements, confidentiality standards, and department procedures.
• Maintain accurate information in legal department systems, trackers, and shared resources to support reporting, request management, matter status visibility, and timely follow-up.
• Assume additional responsibilities as assigned to support the growth, development, and operational effectiveness of the Legal Department and the Credit Union.

Knowledge/ Skills:

• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills
• Knowledge of legal terminology and legal processes
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment
• Ability to interpret complex or diverse information, especially from government or legal sources
• Ability to maintain strict confidentialityProficient with Microsoft Office suite, including Word, Excel, and Outlook.
• Ability to learn to work in Lexis Nexis legal research.
• Ability to understand business operations and apply sound judgement when supporting legal, compliance, and organizational priorities
• Sound judgment with the ability to prioritize and make decisions, identify emerging risks, and coordinate effectively with internal and external resources in a hybrid environment.
• Professional presence and the ability to communicate and collaborate effectively with senior leaders, internal stakeholders, outside counsel and law firm partners.

Minimum Requirements:

• High School Diploma or GED.
• 3+ years of experience providing legal department, compliance, executive, or administrative support.
• Financial services experience preferred.

Everwise is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.