Hybrid Legal & Financial Assistant for Attorneys

Harvard University FAS Human Resources; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical insurance from day one

Retirement plans with university 6%+

Tuition assistance

Commuter benefits

Campus perks

Job summary

Harvard University is seeking a Legal & Financial Assistant to support seven OGC attorneys with calendar management, document handling, invoicing, and reporting. The role starts hybrid (some on-campus, some remote) with potential full on-site duties in Cambridge.

Requirements include a minimum of 3 years in administrative support and strong MS Office skills; a Bachelor's degree is preferred. Comprehensive Harvard benefits and professional development are offered.

Qualifications

• Minimum of 3 years of experience in an administrative support role.
• Extremely proficient with Microsoft Office Products (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Provides direct support for a group of University Attorneys, including calendar management, room-booking, correspondence, coordinating conference and travel arrangements, processing expense reports and reimbursements, and management of electronic and paper legal files.
• Processes and edits correspondence, memos, and legal documents, including photocopying, scanning, and redacting information from documents, and transcribing handwritten documents.
• Creates, organizes, and maintains files for a variety of legal matters, using the office’s electronic docket and document management systems.
• Arranges meetings, schedules rooms, and equipment.
• Works collaboratively with other administrative staff to improve office functions and accomplish tasks.
• Provides support for other OGC attorneys as needed to cover other administrative staff absences.
• Independently uses and maintains the platform of all legal invoices, serves as main point of contact for billing departments of outside law firms.
• Pulls data and prepares reports on spending by case or vendor as requested by attorneys and manager.
• Directs payment of invoices and processes payments.
• Processes payments received by the Office of the General Counsel, including depositing checks per University protocols.
• Coordinates closely with Insurance Office.
• Prepares trainings for administrative staff on financial policies and the department’s legal billing processes.
• Acts as project lead for essential University-business projects with minimal supervision.
• Provides coverage to the office’s reception desk as needed.
• Manages office-wide functions with minimal supervision.

Skills

Calendar management

Communication

Attention to detail

Teamwork

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Harvard University is seeking a Legal & Financial Assistant to support seven OGC attorneys with calendar management, document handling, invoicing, and reporting. The role starts hybrid (some on-campus, some remote) with potential full on-site duties in Cambridge.

Requirements include a minimum of 3 years in administrative support and strong MS Office skills; a Bachelor's degree is preferred. Comprehensive Harvard benefits and professional development are offered.