Finance Assistant — Hybrid Payments & Invoicing

Harvard University; Massachusetts; Hybrid; USD 67,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking a Finance Assistant for the Executive Education Finance team. The role focuses on timely payment submission from diverse funding sources and delivering exceptional customer service to participants.

Reporting to the Associate Director of Accounting and Finance, you will manage the shared finance inbox, assist with invoicing, payments, and reconciliations in Salesforce, and support process improvements while being on-site at least three days a week in Boston, MA.

Qualifications

• 3+ years of experience in administrative support
• 3+ years of related experience on a finance team, including accounts receivable and financial reporting
• Excellent communication and customer service skills
• Proficiency in Excel; Salesforce experience preferred

Responsibilities

• Lead ExEd Finance inbox and phone line with high level customer service
• Facilitate timely receipt of incoming payments and set up vendors
• Process financial transactions, refunds, and journal entries in Salesforce
• Prepare weekly transfer reports and monthly prepaid tracking
• Support invoicing and other finance duties as needed
• Collaborate with teams to improve processes and ensure onboarding experience

Skills

Customer service

Excel

Salesforce

Analytical thinking

Education

High School Diploma or GED

Tools

Microsoft Office

Salesforce

Job description

Harvard University is seeking a Finance Assistant for the Executive Education Finance team. The role focuses on timely payment submission from diverse funding sources and delivering exceptional customer service to participants.

Reporting to the Associate Director of Accounting and Finance, you will manage the shared finance inbox, assist with invoicing, payments, and reconciliations in Salesforce, and support process improvements while being on-site at least three days a week in Boston, MA.