Hybrid Legal Executive Assistant - Litigation Support Pro

Mutual of Omaha; Omaha (NE); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) with 2% company contribution

6% company match

Vacation, personal time and paid holid

Bonus opportunity

Job summary

Mutual of Omaha in Omaha, NE, is seeking a Legal Executive Assistant II to provide high-level administrative and litigation support to attorneys and paralegals. The role includes calendar management, travel coordination, expense reporting, and onboarding outside counsel, with cross-functional collaboration across the Litigation team.

You will work in a hybrid office environment, leveraging strong organization, communication, and problem-solving skills to support business partners and legal

Qualifications

• High school diploma or equivalent required.
• Experience supporting attorneys, paralegals, or legal professionals preferred.
• Strong organizational, detail-oriented, and written and verbal communication skills.

Responsibilities

• Provide administrative support to attorneys, paralegals, and the Litigation team, including calendar management, travel coordination, meeting scheduling, and expense report processing.
• Coordinate litigation-related activities with attorneys, paralegals, clients, outside counsel, and other stakeholders, ensuring timely communication and follow-up.
• Maintain organized electronic files, accurate matter information, and related records within the department's case management systems.
• Prepare routine administrative documents and correspondence for attorney review and signature, and support outside counsel onboarding and invoicing workflows.
• Assist with discovery, document production, mail management, and routing of time-sensitive materials.
• Support department projects, reporting, process improvements, and cross-functional collaboration within Law Operations.

Skills

Highly organized

Proactive

Deadline tracking

Communication

Cross-functional collaboration

Problem solving

Discretion / confidentiality

Adaptability

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Mutual of Omaha in Omaha, NE, is seeking a Legal Executive Assistant II to provide high-level administrative and litigation support to attorneys and paralegals. The role includes calendar management, travel coordination, expense reporting, and onboarding outside counsel, with cross-functional collaboration across the Litigation team.

You will work in a hybrid office environment, leveraging strong organization, communication, and problem-solving skills to support business partners and legal