Hybrid Litigation Executive Assistant (Omaha)

Mutual of Omaha; Nebraska; Hybrid; USD 40,000 - 51,000; Full time

Benefits offered by this job

401(k) plan with company match

Vacation and paid holidays

Annual bonus opportunity

Job summary

Mutual of Omaha is seeking an organized Legal Executive Assistant to support the Litigation team in Omaha, NE. You’ll provide high-level administrative support to attorneys and paralegals, manage calendars, coordinate travel, and handle expense reporting in a hybrid office setting.

The role emphasizes proactive problem-solving, confidentiality, and cross-functional collaboration with business partners and outside counsel. A strong focus on accuracy and timely communication is essential.

Qualifications

• 3+ years of administrative experience, preferably in legal, insurance, or corporate settings.
• Experience supporting attorneys, paralegals, or other legal professionals is preferred.
• Ability to manage multiple priorities, deadlines, and schedules in a fast-paced, team-oriented environment.
• Strong organizational, detail-oriented, and written/verbal communication skills with high accuracy.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and quick to learn new systems.

Responsibilities

• Provide administrative support to attorneys, paralegals, and Litigation team members, including calendar management, travel coordination, meeting scheduling, and expense report processing.
• Coordinate litigation-related activities with attorneys, paralegals, clients, outside counsel, and other stakeholders, ensuring timely communication and follow-up.
• Maintain organized electronic files, matter information, and related records within case management and administrative systems.
• Prepare routine administrative documents and correspondence for attorney review and signature, and support outside counsel onboarding, invoice processing, and related workflows.
• Assist with discovery, document production, mail management, and routing of time-sensitive materials.
• Support department projects, reporting, process improvements, and cross-functional collaboration.

Skills

Highly organized

Proactive

Attention to detail

Strong communicator

Team player

Discreet

Tech-savvy

Hybrid work

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Office

Job description

Mutual of Omaha is seeking an organized Legal Executive Assistant to support the Litigation team in Omaha, NE. You’ll provide high-level administrative support to attorneys and paralegals, manage calendars, coordinate travel, and handle expense reporting in a hybrid office setting.

The role emphasizes proactive problem-solving, confidentiality, and cross-functional collaboration with business partners and outside counsel. A strong focus on accuracy and timely communication is essential.