Litigation Legal Executive Assistant

Mutual of Omaha; Omaha (NE); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) with 2% company contribution

6% company match

Vacation, personal time and paid holid

Bonus opportunity

Job summary

Mutual of Omaha in Omaha, NE, is seeking a Legal Executive Assistant II to provide high-level administrative and litigation support to attorneys and paralegals. The role includes calendar management, travel coordination, expense reporting, and onboarding outside counsel, with cross-functional collaboration across the Litigation team.

You will work in a hybrid office environment, leveraging strong organization, communication, and problem-solving skills to support business partners and legal

Qualifications

• High school diploma or equivalent required.
• Experience supporting attorneys, paralegals, or legal professionals preferred.
• Strong organizational, detail-oriented, and written and verbal communication skills.

Responsibilities

• Provide administrative support to attorneys, paralegals, and the Litigation team, including calendar management, travel coordination, meeting scheduling, and expense report processing.
• Coordinate litigation-related activities with attorneys, paralegals, clients, outside counsel, and other stakeholders, ensuring timely communication and follow-up.
• Maintain organized electronic files, accurate matter information, and related records within the department's case management systems.
• Prepare routine administrative documents and correspondence for attorney review and signature, and support outside counsel onboarding and invoicing workflows.
• Assist with discovery, document production, mail management, and routing of time-sensitive materials.
• Support department projects, reporting, process improvements, and cross-functional collaboration within Law Operations.

Skills

Highly organized

Proactive

Deadline tracking

Communication

Cross-functional collaboration

Problem solving

Discretion / confidentiality

Adaptability

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Are you an organized, proactive professional who enjoys anticipating needs, solving problems, and keeping things moving? Join our Litigation team as a Legal Executive Assistant, providing high-level administrative and litigation support to both attorneys and paralegals while working closely with business partners, outside counsel, and other legal professionals.

This is an opportunity to become an integral member of a collaborative team, develop your knowledge of litigation, take ownership of important responsibilities, and identify ways to improve how we work while growing your skills in a supportive and dynamic legal environment.

WHAT WE CAN OFFER YOU:

• Hourly Wage:
  • Legal Executive Assistant II: $28.75 - $36.63 hourly, plus annual bonus opportunity.
• 401(k) plan with a 2% company contribution and 6% company match.
• Work-life balance with vacation, personal time and paid holidays. See our benefits and perks page for details.
• Applicants for this position must not now, nor at any point in the future, require sponsorship for employment.

WHAT YOU'LL DO:

• Provide administrative support to attorneys, paralegals, and other members of the Litigation team, including calendar management, travel coordination, meeting scheduling, and expense report processing.
• Coordinate litigation-related activities with attorneys, paralegals, clients, outside counsel, and other stakeholders, ensuring timely communication and follow-up.
• Maintain organized electronic files, accurate matter information, and related records within the department's case management and administrative systems.
• Prepare routine administrative documents and correspondence for attorney review and signature, and support outside counsel onboarding, invoice processing, and related administrative workflows.
• Assist with the administrative aspects of litigation activities, including discovery, document production, mail management, and routing of time-sensitive or urgent materials.
• Support department projects, reporting, process improvements, and operational initiatives, while providing backup support to Law Operations team members and fostering strong cross-functional relationships.

WHAT YOU'LL BRING:

• Highly organized and proactive, with the ability to anticipate needs, manage multiple priorities, and coordinate the activities of attorneys, paralegals, and legal matters with accuracy and efficiency.
• Skilled at serving as a central point of coordination for a busy team, tracking deadlines, meetings, and outstanding items while recognizing and escalating urgent matters as needed.
• Detail-oriented with a strong commitment to accuracy when handling legal documents, correspondence, calendars, deadlines, and other time-sensitive information.
• Strong communicator and collaborative team player who builds positive working relationships with attorneys, colleagues, business partners, clients, and outside counsel.
• Resourceful problem solver who takes initiative, exercises sound judgment, follows through on issues to resolution, and is comfortable seeking guidance when appropriate.
• Discreet, adaptable, and technology-savvy, with the ability to maintain confidentiality, manage changing priorities, and quickly learn new systems, tools, and processes.
• You promote a collaborative culture, value different ideas and opinions, and listen courageously, remaining curious in all that you do.
• Able to work at our office located in Omaha, NE, in a hybrid environment.

PREFERRED:

• 3+ years of administrative experience, preferably in a legal, insurance, or corporate environment; relevant education or training may be considered in lieu of some experience.
• Experience supporting attorneys, paralegals, or other legal professionals is preferred.
• Demonstrated ability to manage multiple priorities, deadlines, schedules, and administrative responsibilities in a fast-paced, team-oriented environment.
• Strong organizational, detail-oriented, and written and verbal communication skills, with a proven ability to maintain accuracy and follow through on assignments.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and the ability to quickly learn new systems and technologies.
• Experience with legal, matter-management, document-management, or case-management systems is helpful but not required; high school diploma or equivalent required.