Hybrid Legal Client Intake & Conflicts Administrator

Opensity Solutions; Phoenix (AZ); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

PTO

Job summary

Opensity Solutions in Phoenix, AZ is seeking a detail-oriented Legal Client Intake Administrative Assistant to support the conflicts team. You will handle new business intake, conflict checks, and confidential data management in a fast-paced law firm environment.

The role requires strong Excel/Word skills, discretion with sensitive information, and the ability to work independently or with a team. Hybrid schedule, with 8am–5pm AZT, Monday through Friday, and eligibility for a comprehensive

Qualifications

• Bachelor’s degree preferred; law firm experience preferred.
• Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Aderant, Intapp Terms) is beneficial.
• Strong verbal and written communication, exceptional organizational skills, attention to detail, ability to multitask, and discretion in handling confidential information.
• Ability to work independently and as part of a team, follow instructions, and work overtime when needed.
• Excellent organizational skills with exceptional attention to detail.

Responsibilities

• Review and initial screen of new business intake forms and lateral candidate questionnaires to ensure completeness and accuracy, requesting missing information as needed.
• Maintain and update the Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up and close projects.
• Manage the Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct rules.
• Respond to standard departmental email inquiries, escalate issues, and assist with filing and record-keeping.
• Conduct conflict-of-interest searches using the firm’s conflict database systems.
• Analyze search results and generate reports identifying potential conflicts for attorney review.
• Communicate conflict check results clearly and promptly to attorneys and staff.
• Provide general administrative support and assist with additional duties as requested.

Skills

Attention to detail

Data management

Communication

Discretion

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

Aderant

Intapp Terms

Job description

Opensity Solutions in Phoenix, AZ is seeking a detail-oriented Legal Client Intake Administrative Assistant to support the conflicts team. You will handle new business intake, conflict checks, and confidential data management in a fast-paced law firm environment.

The role requires strong Excel/Word skills, discretion with sensitive information, and the ability to work independently or with a team. Hybrid schedule, with 8am–5pm AZT, Monday through Friday, and eligibility for a comprehensive