Conflicts Administrative Assistant

Opensity Solutions; Phoenix (AZ); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a Conflicts Administrative Assistant to join the legal operations team in a hybrid Phoenix, AZ role. You will support new business intake, conflict-of-interest reviews, and confidential data management in a fast-paced law firm environment.

The position emphasizes accuracy, discretion, and collaboration with attorneys and staff.

Qualifications

• Bachelor’s degree preferred; law firm experience a plus.
• Proficiency in Word and Excel; familiarity with legal/financial systems is beneficial.
• Strong verbal and written communication, highly organized, detail-oriented, and discreet with confidential information.

Responsibilities

• Review and screen new business intake forms and candidate questionnaires for completeness and accuracy.
• Maintain and update Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up.
• Manage Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct.

Skills

Attention to detail

Analytical skills

Microsoft Word

Microsoft Excel

Clear communication

Discretion with confidential info

Education

Bachelor’s degree preferred

Tools

Aderant

Intapp Terms

Job description

## Conflicts Administrative AssistantApplyremote type: Hybridlocations: USA-Phoenix-AZtime type: Full timeposted on: Posted Todayjob requisition id: R-01520Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. # Join Opensity Solutions' legal operations team where your attention to detail and analytical skills will play a critical role in protecting the integrity of client relationships and ensuring compliance with professional responsibility standards. As a Conflicts Administrative Assistant, you will serve as a key member of the conflicts team, supporting new business intake, conflict-of-interest reviews, and confidential data management for a fast-paced law firm environment. This is an excellent opportunity for a highly organized professional who enjoys working with complex information, collaborating with legal professionals, and building a career within the legal services industry.**Responsibilities*** Review and initial screen of new business intake forms and lateral candidate questionnaires to ensure completeness and accuracy, requesting missing information as needed.* Maintain and update the Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up and close projects.* Manage the Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct rules.* Respond to standard departmental email inquiries, escalate issues, and assist with filing and record-keeping.* Conduct conflict-of-interest searches using the firm’s conflict database systems.* Analyze search results and generate reports identifying potential conflicts for attorney review.* Communicate conflict check results clearly and promptly to attorneys and staff.* Provide general administrative support and assist with additional duties as requested.**Requirements*** Bachelor’s degree preferred; law firm experience preferred.* Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Aderant, Intapp Terms) is beneficial.* Strong verbal and written communication, exceptional organizational skills, attention to detail, ability to multitask, and discretion in handling confidential information.* Ability to work independently and as part of a team, follow instructions, and work overtime when needed* Excellent organizational skills with exceptional attention to detail.The Compensation range for this role is 25.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications. This position has a shift of Monday-Friday 8am-5pm AZT.**All eligible employees receive access to a comprehensive benefits package, including:**Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO)