Hybrid Legal Billing Specialist

Spencer Fane LLP; Washington (District of Columbia); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Spencer Fane LLP is seeking a Billing Specialist to manage client invoices and client service across multiple offices. The role reports to Revenue Manager and requires excellent communication, organization, and meticulous attention to detail.

The ideal candidate has 3+ years of legal billing experience and proficiency with Elite Enterprise, Aderant 8.2, and Thomson Elite eBILLINGHUB, plus strong MS Office skills. This hybrid position offers location flexibility across NY/DC/Tampa/SC offices.

Qualifications

• Associates or Bachelor’s degree in accounting or related area preferred.
• Minimum 3+ years of legal billing experience preferred.
• Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB software preferred.
• Experience with Microsoft Office (Word, Outlook, Excel) required.
• Strong organizational and time management skills to meet deadlines.
• Ability to work independently and as part of a team with minimal supervision.
• Excellent written and verbal communication for professional client service.

Responsibilities

• Generate attorney-edited changes on monthly pro formas and pre-bills for multiple offices.
• Maintain awareness of billing instructions and rate exceptions.
• Prepare and send edited invoices to legal administrative assistants.
• Troubleshoot issues in Aderant and related systems.
• Provide ad hoc reports and summaries to Legal Staff; assist with monthly proformas and invoices.
• Apply invoice discounts as applicable; process WIP write/downs with approvals.
• Apply unallocated funds as directed by attorneys; manage trust funds.

Skills

Communication

Time management

Detail oriented

Education

Associates or Bachelor's degree in accounting

Tools

Elite Enterprise

Aderant 8.2

Thomson Elite eBILLINGHUB

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Spencer Fane LLP is seeking a Billing Specialist to manage client invoices and client service across multiple offices. The role reports to Revenue Manager and requires excellent communication, organization, and meticulous attention to detail.

The ideal candidate has 3+ years of legal billing experience and proficiency with Elite Enterprise, Aderant 8.2, and Thomson Elite eBILLINGHUB, plus strong MS Office skills. This hybrid position offers location flexibility across NY/DC/Tampa/SC offices.