Billing Specialist

Spencer Fane LLP; Tampa (FL); Hybrid; USD 91,693,000 - 103,584,000; Full time

Job summary

Spencer Fane LLP is seeking a Billing Specialist to process client invoices and provide excellent client service across multiple offices. The role emphasizes accuracy, organization, and effective communication in a hybrid environment available in Tampa and other locations.

The ideal candidate has 3+ years in legal billing, familiarity with Elite/Aderant, and strong MS Office skills to support reporting and invoicing tasks.

Qualifications

• Associate or Bachelor’s degree in accounting or related area preferred.
• Minimum 3+ years of legal billing experience preferred.
• Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB software preferred.
• Experience with Microsoft Office (Word, Outlook, Excel) required.
• Strong organizational and time management skills to meet deadlines.
• Excellent written and verbal communication skills; ability to work independently or in a team.

Responsibilities

• Generate attorney-edited changes on monthly proformas/pre-bills for multiple offices.
• Maintain awareness of special billing instructions and rate exceptions.
• Complete all tasks to generate client invoices.
• Troubleshoot issues with Aderant.
• Prepare and send edited invoices to legal assistants.
• Support ad hoc reports and monthly proforma and invoices.

Skills

Communication

Organization

Time management

Independence

Teamwork

Attention to detail

Education

Associate or Bachelor's degree in accounting or related field

Tools

Elite Enterprise

Aderant 8.2

Thomson Elite eBILLINGHUB

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

LOCATION: Hybrid - Manhattan, NY; Tampa, FL; Washington, D.C.; or Greenville, SC

REPORTS TO: Revenue Manager

POSITION SUMMARY:

Under direct supervision, the Billing Specialist is responsible for the processing of client invoices and customer service for internal and external clients. The ideal candidate will demonstrate excellent communication skills, and strong organizational skills with attention to detail.

COMPENSATION: At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. Compensation varies based on candidate location as shown below.

Location - Compensation Range (Min - Max)

New York: $41.50 - $47.00

Washington (DC): $38.50 - $43.25

Tampa: $32.00 - $36.15

PRIMARY RESPONSIBILITIES:

• Generate attorney-edited changes on monthly proformas/pre-bills for multiple offices.
• Maintain extreme awareness of special billing instructions and rate exceptions.
• Complete all tasks necessary to generate client invoices.
• Troubleshoot issues that arise when utilizing Aderant.
• Prepare and send the edited invoices to the legal administrative assistants.
• Support and provide ad hoc reports, detail summaries to Legal Staff, and pull and assist with monthly proforma and invoices.
• Apply invoice discounts as they apply.
• Process WIP write/downs with appropriate approvals.
• Apply unallocated funds with attorney direction.
• Field emails from attorneys and LAAs requesting various changes to existing invoices and creating additional invoices as needed.
• Complete billing for all assigned attorneys ensuring there are no delays for prebilling in the next cycle.
• Apply trust funds with attorney direction.
• Responsible for assisting attorneys and legal support staff with internal/external client requests.

QUALIFICATIONS:

• Education: Associates or Bachelor’s degree in accounting or related area of business preferred.
• Experience: Minimum 3+ years of legal billing experience preferred.
• Systems and Technical Proficiency: Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB software preferred.
• Experience working with Microsoft Office, including Word, Outlook, and Excel, required.
• Organization and Independence: Strong organizational and time management skills to prioritize heavy workload to meet time-sensitive deadlines.
• Ability to work both independently and as part of a team with minimal supervision.
• Communication and Interpersonal: Excellent written and verbal skills in order to provide professional, efficient customer service functions.
• Ability to grasp new concepts in a timely manner and teach them to others as needed.

PHYSICAL REQUIREMENTS:

• Physical: Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time.
• Ability to occasionally or routinely lift up to 10 – 20 lbs.
• Communication: Ability to efficiently communicate.
• Manual Dexterity: Ability to perform repetitive motions.
• Visual: Ability to see and read PC screens, detect color coding, read fine print, and/or standard size print.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.