Hybrid Legal Administrative Assistant – Operations

Justia, Inc.; Los Angeles (CA); Ibrido; USD 34.000 - 45.000; Tempo pieno

Descrizione del lavoro

Keystone Law Group in West Los Angeles is seeking an Administrative Assistant to support the Operations Department. The role requires attention to detail, strong communication, and the ability to work independently or with a team.

Hybrid work with four days in the office, reporting to Operations managers and the Director of HR and Operations. Ideal candidates will have a Bachelor’s degree and experience in a professional services or law office setting, handling high call volumes and document

Competenze

• Professional, pleasant, and welcoming demeanor.
• Strong interpersonal skills.
• Superior verbal and written communication skills.
• Extreme attention to detail and strong organizational skills.
• Ability to work independently and as part of a team.
• Ability to multitask and meet deadlines in a fast-paced office environment.

Mansioni

• Answer, screen, and direct incoming calls.
• Update office forms and templates.
• Prepare and finalize minutes for internal meetings.
• Own client satisfaction survey workflow, including reporting and analytics.
• Coordinate building management and safety trainings.
• Assist onboarding and offboarding administrative duties, including vendor communications and equipment setup.
• Provide administrative support to Operations managers and directors to ensure efficient office operations.
• Book conference rooms and hotel offices as needed.
• Analyze inbound call data to assess service quality and cost effectiveness.
• Maintain inventory of the firm's knowledge center.
• Assist with renewals for vendors and insurances.
• Provide backup support to Reception and Mail & Facilities Clerk.
• Handle overflow tasks and projects.

Conoscenze

Interpersonal skills

Communication

Attention to detail

Organizational skills

Multitasking

MS Office

Teamwork

Formazione

Bachelor's degree

Strumenti

Adobe Acrobat

Document management systems

Task management systems

Descrizione del lavoro

Keystone Law Group in West Los Angeles is seeking an Administrative Assistant to support the Operations Department. The role requires attention to detail, strong communication, and the ability to work independently or with a team.

Hybrid work with four days in the office, reporting to Operations managers and the Director of HR and Operations. Ideal candidates will have a Bachelor’s degree and experience in a professional services or law office setting, handling high call volumes and document