Legal Administrative Assistant - Hybrid & Operations Support

Keystone Law Group; Los Angeles (CA); Hybrid; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

401(k)

Paid time off

Job summary

Keystone Law Group in West Los Angeles is seeking an Administrative Assistant to support the Operations Department. The role requires professional, detail-oriented administrative help within a legal environment and collaboration with the Director of HR and Operations.

The position is hybrid with four days in the office and an hourly pay rate of $25.00 to $33.00, plus discretionary bonus and comprehensive benefits. Strong communication and organizational skills are essential to succeed.

Qualifications

• Bachelor's degree strongly preferred.
• Experience in professional services or law office administrative role preferred.
• Experience handling high call volume strongly preferred.

Responsibilities

• Answer, screen, and direct incoming calls.
• Update office forms and templates.
• Prepare and finalize minutes for internal meetings.
• Own the client satisfaction survey workflow, including reporting.
• Coordinate with building management on facilities and safety policies.
• Assist with onboarding/offboarding administrative duties.
• Provide admin support to Operations managers and directors.
• Book conference rooms and hotel offices.
• Analyze inbound call data for service quality and cost.
• Maintain inventory of the firm’s knowledge center.
• Assist with vendor/insurance renewals for the firm.
• Provide backup to Receptionist and Mail & Facilities Clerk.
• Handle overflow tasks and projects.

Skills

Interpersonal skills

Attention to detail

Organization

Communication

Teamwork

Education

Bachelor's degree

Tools

Windows

Microsoft Office

Adobe Acrobat

Job description

Keystone Law Group in West Los Angeles is seeking an Administrative Assistant to support the Operations Department. The role requires professional, detail-oriented administrative help within a legal environment and collaboration with the Director of HR and Operations.

The position is hybrid with four days in the office and an hourly pay rate of $25.00 to $33.00, plus discretionary bonus and comprehensive benefits. Strong communication and organizational skills are essential to succeed.