Legal Assistant

Justia, Inc.; Los Angeles (CA); Hybrid; USD 39,000 - 55,000; Full time

Benefits offered by this job

Employer-paid medical, dental, and vis

Employer-paid life insurance

lifestyle spending account

401(k)

Paid time off and floating holidays

Job summary

Keystone Law Group in West Los Angeles seeks a Legal Assistant to support multiple attorneys in a fast-paced probate practice. The role emphasizes organization, communication, and the ability to multitask while maintaining confidentiality.

Reporting to the Operations Manager, you will handle administrative duties, e-filings, calendar management, and document drafting. A Bachelor’s degree and legal/LP experience are preferred; hybrid work includes 3 days in-office weekly.

Qualifications

• Bachelor's degree required; experience in a law office or professional services environment preferred.
• Experience with civil court procedures and filing of legal documents preferred.
• Familiarity with legal CRM, document & task management, and DocuSign preferred.
• Ability to read, write, and speak English fluently.

Responsibilities

• Provide administrative support to multiple attorneys.
• Handle filing, copying, scanning and saving documents.
• Perform e-filing, proofs of service, and calendar deadlines.
• Draft initial pleadings and discovery documents, and format/finalize legal documents.
• Schedule meetings, depositions, mediations, and hearings (in-person and virtual).
• Assist with trial prep, including organizing exhibits and trial binders.
• Communicate with clients and vendors; answer calls and draft correspondence; backup reception duties.
• Assist with client onboarding and offboarding processes.
• Process monthly reimbursement reports for multiple attorneys.
• Handle incoming and outgoing mail and packages.
• Contribute to other responsibilities and projects as assigned.

Skills

Strong communication

Interpersonal skills

Organizational skills

Multitasking

Teamwork

English fluency

Education

Bachelor's degree

Tools

Windows

Adobe Acrobat

Microsoft Office

Job description

Summary

Keystone Law Group has an excellent opportunity for a Legal Assistant to join our growing law practice. The ideal candidate is familiar with the legal and/or professional services industries and excels in a fast-paced work environment. The role requires a team player with excellent interpersonal and communication skills, who can also multitask effectively, and demonstrate organization, flexibility, and attention to detail. The Legal Assistant will report to the Operations Manager.

About Us

Based in West Los Angeles, Keystone Law Group is a forward-thinking probate law firm with a focus on trust, estate, and conservatorship litigation, administration, and other probate disputes. The firm is a boutique practice with around 60 employees, all dedicated to delivering superior client service through a culture grounded in excellence, innovation, collaboration, and camaraderie. Continuous learning, open communication, strong relationships, and the thoughtful use of cutting‑edge technology support both client outcomes and the firm's internal team.

Location

Position is hybrid with 3 days per week in the office.

Essential Duties and Responsibilities

• Provide administrative support to multiple attorneys
• Administrative duties such as filing, copying, scanning and saving documents
• Legal tasks such as e‑filings, proofs of service and calendaring deadlines
• Prepare initial drafts of basic pleadings and discovery documents, as well as formatting and finalizing legal documents
• Calendar and schedule meetings, depositions, mediations, and hearings (in-person and virtual) for multiple attorneys
• Assist with trial preparation, including organizing exhibits and maintaining trial binders
• Client and vendor communication including answering calls, drafting correspondence and back‑up reception duties
• Assist with client onboarding and offboarding processes
• Process monthly reimbursement reports for multiple attorneys
• Handle incoming and outgoing mail and packages
• Other responsibilities and projects, as assigned

Qualifications

• Thorough knowledge of computer software including Windows, Adobe Acrobat, and Microsoft Office applications such as Word, Excel, Teams, Outlook, etc.
• Experience with civil court procedures and understanding of filing requirements for legal documents preferred
• Knowledge of legal CRM, document and task management, and DocuSign preferred
• Ability to fluently read, write, and speak English
• Ability to type at least 65 words per minute
• Ability to work independently and as part of a team
• Ability to multitask and meet deadlines in a fast-paced office environment
• Ability to assume full responsibility for certain tasks and projects
• Strong attention to detail and the ability to produce accurate and high-quality work
• Strong communication and interpersonal skills
• Strong organizational skills
• Handle confidential information in a professional and discreet manner

Education and Experience

• Bachelor's degree required
• Relevant law office or professional services experience required; litigation experience preferred

Salary Range & Benefits

• Hourly rate is $28.00 to $40.00 (equivalent to $58,240 to $83,200 annually), depending on experience, plus discretionary bonus
• Keystone offers competitive benefits, such as: employer-paid employee medical, dental, and vision with optional buy up; employer-paid life insurance; lifestyle spending account to support wellness; 401(k); paid time off and floating holidays; and more

Upon an offer of employment, Keystone Law Group completes a background check, reference check, and verification of employment. Where applicable, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and any other applicable federal, state, and/or local laws/ordinances.