Hybrid Legal Administrative Assistant – Litigation Support

Wilson Elser; New Orleans (LA); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

401k match

Generous PTO

Job summary

Wilson Elser in New Orleans is seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in a fast-paced law firm environment.

This role handles matter openings/closings, filings, calendars, billing support, travel, and document management, with a flexible hybrid arrangement.

You will need 3+ years of administrative experience, a high school diploma, and strong organizational and confidential communication skills.

Qualifications

• High school diploma or equivalent is required.
• 3+ years of administrative experience, preferably in a law firm or litigation.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems preferred.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• Comfortable working in an in-office/hybrid environment.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications
• Communicate with court personnel regarding procedures, rules, and deadlines
• Manage incoming mail, notices, and document distribution
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports
• Enter attorney time and assist with billing support, client budgets, and billing inquiries
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests
• Assist with client billing inquiries, budgets and collections
• Support additional projects or operational initiatives as needed

Skills

Legal terminology

Organization & multitasking

Professional communication

Confidentiality

Education

High school Diploma or equivalent

Tools

Electronic filing systems

Document management software

Job description

Wilson Elser in New Orleans is seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in a fast-paced law firm environment.

This role handles matter openings/closings, filings, calendars, billing support, travel, and document management, with a flexible hybrid arrangement.

You will need 3+ years of administrative experience, a high school diploma, and strong organizational and confidential communication skills.