Hybrid Legal Administrative Assistant for Immigration

Clark Hill Law; Washington (District of Columbia); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance with HSA/FSA

Short term disability

Long term disability

Dental insurance

Vision care

Life insurance

401K

Vacation

Sick time

Parking/public transportation

Employee assistance program

Job summary

Clark Hill is seeking an experienced Legal Administrative Assistant in our Washington, DC office for a hybrid role of 37.5 hours per week. The position reports to the Office Manager and assigned attorney, providing legal secretarial and clerical support, including preparation of letters, memos, pleadings, and new client matters.

Essential duties include filing, travel planning, expense processing, client communications, time entry, and maintaining calendars for multiple attorneys.

Qualifications

• Minimum of two (2) years of experience as a Legal Secretary or Administrative Assistant in a law firm.
• Experience working with immigration attorneys preferred.
• Excellent attention to detail and ability to handle multiple tasks.
• Excellent prioritization skills and ability to manage a diverse workload for multiple people.
• Ability to exercise good judgment and business acumen when interacting with clients and guests.
• Excellent communication skills, both verbal and written.
• Advanced skills in Word, Outlook, Excel, Adobe, legal billing, and document management programs.
• Experience supporting and prioritizing multiple attorneys simultaneously.
• Team player who thrives in a fast-paced environment.

Responsibilities

• Provide legal secretarial and administrative support to assigned attorneys.
• Prepare letters, memos, pleadings, and other documentation.
• Make travel arrangements.
• Prepare and submit expense reports and check requests.
• Provide documentation to clients, opposing counsel, and others.
• Submit new client and/or new matter forms.
• Maintain filing system for all attorney and client work.
• Answer incoming calls for attorneys.
• Enter attorney time.
• Support additional attorneys as needed.
• Prepare correspondence and communicate with clients as required.
• Maintain confidentiality of firm and client documents.

Skills

Legal secretarial

Attention to detail

Multitasking

Communication skills

Time management

Office software

Prioritization

Tools

Microsoft Word

Outlook

Excel

Adobe

Legal billing software

Document management systems

Job description

Clark Hill is seeking an experienced Legal Administrative Assistant in our Washington, DC office for a hybrid role of 37.5 hours per week. The position reports to the Office Manager and assigned attorney, providing legal secretarial and clerical support, including preparation of letters, memos, pleadings, and new client matters.

Essential duties include filing, travel planning, expense processing, client communications, time entry, and maintaining calendars for multiple attorneys.