Legal Administrative Assistant - Immigration - Washington, D.C.

Clark Hill Law; Washington (District of Columbia); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance with HSA/FSA

Short term disability

Long term disability

Dental insurance

Vision care

Life insurance

401K

Vacation

Sick time

Parking/public transportation

Employee assistance program

Job summary

Clark Hill is seeking an experienced Legal Administrative Assistant in our Washington, DC office for a hybrid role of 37.5 hours per week. The position reports to the Office Manager and assigned attorney, providing legal secretarial and clerical support, including preparation of letters, memos, pleadings, and new client matters.

Essential duties include filing, travel planning, expense processing, client communications, time entry, and maintaining calendars for multiple attorneys.

Qualifications

• Minimum of two (2) years of experience as a Legal Secretary or Administrative Assistant in a law firm.
• Experience working with immigration attorneys preferred.
• Excellent attention to detail and ability to handle multiple tasks.
• Excellent prioritization skills and ability to manage a diverse workload for multiple people.
• Ability to exercise good judgment and business acumen when interacting with clients and guests.
• Excellent communication skills, both verbal and written.
• Advanced skills in Word, Outlook, Excel, Adobe, legal billing, and document management programs.
• Experience supporting and prioritizing multiple attorneys simultaneously.
• Team player who thrives in a fast-paced environment.

Responsibilities

• Provide legal secretarial and administrative support to assigned attorneys.
• Prepare letters, memos, pleadings, and other documentation.
• Make travel arrangements.
• Prepare and submit expense reports and check requests.
• Provide documentation to clients, opposing counsel, and others.
• Submit new client and/or new matter forms.
• Maintain filing system for all attorney and client work.
• Answer incoming calls for attorneys.
• Enter attorney time.
• Support additional attorneys as needed.
• Prepare correspondence and communicate with clients as required.
• Maintain confidentiality of firm and client documents.

Skills

Legal secretarial

Attention to detail

Multitasking

Communication skills

Time management

Office software

Prioritization

Tools

Microsoft Word

Outlook

Excel

Adobe

Legal billing software

Document management systems

Job description

Clark Hill PLC’s Washington, DC office is seeking an experienced full-time Legal Administrative Assistant. This position reports to the Office Manager, as well as their assigned attorney. This position is responsible for providing the requisite legal secretarial and administrative (clerical) support needs of assigned attorneys; preparation of letters, memos, pleadings and other documentation as required; submission of information for conflict checks and new client setups as well as preparation of supporting documentation; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients; answering incoming calls for assigned attorneys; maintaining a system of filing for all attorney work and client information. Must demonstrate the ability and willingness to provide support in other practice areas as well. This is a 37.5 hours per week hybrid job requiring four (4) days per week in the office.

Essential Job Functions

• Provide legal secretarial and administrative (clerical) support to assigned attorneys.
• Prepare letters, memos, pleadings, and other documentation as required.
• Make travel arrangements.
• Prepare and submit expense reports and check requests.
• Provide documentation, as required, to clients, opposing counsel, and others.
• Preparation and submission of new client and/or new matter forms.
• Maintain an appropriate filing system for physical and electronic files for all attorney and client work, including utilizing electronic file sharing systems.
• Answer incoming phone calls for assigned attorneys, unless otherwise directed.
• Enter attorney time.
• Perform other duties or tasks as assigned or requested (as needed).
• Prepare correspondence.
• Communicate with clients as needed.
• Keep confidential all Firm and client documents in accordance with firm policy.
• Maintain individual calendars for all assigned attorneys.

Minimum Requirements

• Minimum of two (2) years of experience as a Legal Secretary or Administrative Assistant in a law firm.
• Experience working with immigration attorneys preferred.
• Excellent attention to detail, and the ability to handle multiple tasks at one time.
• Excellent prioritization skills and the ability to manage a diverse workload for multiple people.
• Ability to exercise good judgment and business acumen when interacting with clients, potential clients and guests of the firm.
• Excellent communication skills, both verbal and written.
• Advanced skills in Microsoft Word, Outlook, Excel, Adobe, legal billing, and document management programs.
• Experience supporting and prioritizing multiple attorneys simultaneously.
• Should be a dependable, trustworthy team player that thrives in a fast-paced environment.
• Ability to act as back-up to other team members to support additional attorneys when necessary.
• Interested candidates should include a cover letter with their resume.

Pay Range And Compensation Package

The salary range at the time of posting is $33.33 to $35.90 hourly/$65,000 - $75,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data.

This position is eligible for an annual discretionary bonus.

In addition, Clark Hill offers employees the ability to participate in:

• health insurance with optional HSA/FSA
• short term disability
• long term disability
• dental insurance
• vision care
• life insurance
• 401K
• vacation
• sick time
• parking/public transportation allowance
• an employee assistance program

About The Company

Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.

Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.

Equal Opportunity Statement

Clark Hill is committed to sustaining a culturally and ethnically diverse working environment and to principles that promote inclusive practices.