Legal Administrative Assistant

Xcel Energy Inc; Denver (CO); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

Dependent Care Reimbursement Account

Health Care Reimbursement Account

Health Savings Account (HSA)

Limited-Purpose FSA

Transportation Reimbursement Account

Short-term disability

Long-term disability

Employee Assistance Program

Fitness Center Reimbursement

Tuition reimbursement

Transit programs

Employee recognition program

Pension

401(k) plan

Paid time off (PTO)

Holidays

Volunteer Paid Time Off (VPTO)

Parental Leave

Job summary

Xcel Energy is seeking a Litigation/Legal Administrative Assistant to support the attorneys with a range of administrative duties, including drafting and proofreading complex documents, organizing confidential files, and coordinating communications with clients and outside counsel.

In this hybrid role, you will maintain attorney calendars, prepare travel itineraries, track time, and assist with continuing legal education reporting while handling sensitive information with discretion.

Qualifications

• High school diploma or GED required.
• Minimum 2 years’ experience as a legal assistant in a corporate law department, law firm, or government practice or equivalent education and experience.
• Legal secretarial certificate a plus.
• Knowledge of legal terminology.
• Ability to manage multiple tasks with initiative, accuracy, and a high sense of urgency; responsiveness and follow-through is critical.
• Well organized and able to prioritize work.
• Excellent grammatical, punctuation and proofreading skills; must be detail oriented.
• Advanced word processing skills including proficient knowledge of Microsoft software packages.
• Prior experience using legal specific technology such as matter management and/or document management systems a plus.

Responsibilities

• Proofreads and edits complex legal documents including contracts, briefs, forms, and court and regulatory filings; prepares correspondence and other communications.
• Organizes, updates and maintains confidential files within legal’s matter management and document management systems; calendars and tracks time sensitive dates.
• Serves as liaison between attorney and clients, outside counsel, etc.; handles administrative problems with limited supervision.
• Schedules appointments and coordinates logistics for meetings; maintains attorney calendars; prepares travel itineraries as needed.
• Assumes timekeeping responsibilities on behalf of attorneys and reports Continuing Legal Education attendance.
• Develops solutions to issues/problems and presents them to attorneys and/or other legal personnel.
• Performs other related duties as directed by attorneys and/or supervisor.

Skills

Multitasking

Organizational skills

Attention to detail

Proofreading

Microsoft Office

Education

High School Diploma

Legal secretarial certificate

Tools

Matter management software

Document management systems

Job description

Xcel Energy(NASDAQ:XEL)is a leading energy providerand Fortune 500company,dedicated toserving millions ofelectricity andnaturalgascustomersacross eight states:Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota,New Mexicoand Texas.We make energy work better forourcustomers, helping them thrive every day. That means always raising the bar-delivering better service and providing more reliable, resilient,and sustainable energy. Xcel Energy is a place where you’ll have opportunities to grow, expand your skills, and help lead the clean energy transition. We offer meaningful rewards, recognition, and support to help you build your career and make an impact - both on the job and beyond. Most importantly, it means you’ll be joining a company that knows employees are the driving force behind its success and is committed to helping you be your best.

Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday–Thursday); however, work location expectations vary based on role, team, and business needs.

Position Summary

Performs a variety of legal administrative duties for attorneys under general supervision. Prepares correspondence & other communication and complex legal documents. Organizes and maintains document and electronic files. Serves as liaison in person and by email and telephone between attorneys and clients, outside counsel, etc. Assumes increasing levels of responsibility to lessen workload of attorneys; relieves attorneys of administrative duties. Handles details and complex assignments within agreed upon limits. Handles highly confidential information. Knowledge of legal terminology required.

Essential Responsibilities

• Proofreads and edits complex legal documents including contracts, briefs, forms, and court and regulatory agency filings that must be technically accurate and complete. Completes filings with various state and federal regulatory agencies and courts. Prepares correspondence and other communications. Conducts special projects requiring research and report development including collection and analysis of data.
• Organizes, updates and maintains confidential files within legal’s matter management and document management systems, ensuring information is accurate and readily available. Calendars and tracks time sensitive court and other dates. Assimilates data and other information from various sources.
• Serves as liaison in person and by email and telephone between attorney and clients, outside counsel, etc. Manages basic fact-finding projects and handles administrative problems and questions with limited supervision. Takes action during attorney absences and exercises judgment to see that matters requiring attention are directed to appropriate department personnel or handled effectively.
• Schedules appointments and coordinates logistics for meetings and activities; maintains attorney calendars; prepares expense reports; makes travel arrangements and prepares detailed itineraries as needed. Performs general administrative duties including copying, faxing and distributing documents. Receives, sorts, redirects and prioritizes incoming physical and digital mail.
• Assumes timekeeping responsibilities on behalf of attorneys. At attorney request, assumes responsibility for reporting Continuing Legal Education attendance.
• Actively seeks additional responsibility or tasks to lessen the workload of attorneys or other legal personnel. Manages assigned activities on a proactive basis. Anticipates schedule, travel and other conflicts and resolves (or develops proposed solutions) on a timely basis. Develops solutions to issues/problems and presents such to attorneys and /or other appropriate legal personnel. Performs other related duties as directed by attorneys and/or supervisor.

Minimum Requirements

• High school diploma/GED.
• Minimum 2 years’ experience as a legal assistant in a corporate law department, law firm, or government practice or equivalent education and experience.
• Legal secretarial certificate a plus.
• Knowledge of legal terminology.
• Requires ability to manage multiple tasks with initiative, accuracy, and a high sense of urgency; responsiveness and follow-through is critical.
• Must be well organized and able to prioritize work.
• Excellent grammatical, punctuation and proofreading skills; must be detail oriented.
• Advanced word processing skills including proficient knowledge of Microsoft software packages.
• Prior experience using legal specific technology such as matter management and/or document management systems a plus.

Our Values

Connected, Committed, Trustworthy, Safe

Our Employee Commitments

• Work that makes a difference
• A team you can count of
• Opportunities to grow
• Rewards that help you thrive

Accessibility Statement

Xcel Energy endeavors to make https://www.xcelenergy.com and https://jobs.xcelenergy.com accessible to any and all users. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form. For any other application related questions, including application follow-ups or technical issues, please use our Recruiting Assistance, Electra, for assistance. Electra can be found in the lower right-hand corner of our Xcel Energy Careers site.

Non-Bargaining

The anticipated starting base pay for this position is: $25.10 to $35.10 per hour

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Deadline to Apply: 10/19/26

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Xcel Energy provides job applicants reasonable accommodations for disabilities throughout the application process.