Hybrid Legal Administrative Assistant

Fisher Phillips; Berkeley Heights (NJ); Hybrid; USD 75,159,000 - 91,091,000; Full time

Benefits offered by this job

Health insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips, a premier international labor and employment law firm, seeks an experienced Administrative Assistant to support attorneys and ensure exceptional client service. The role involves office operations, expense processing, time entry, and onboarding support.

The position requires a college degree and 2+ years of administrative experience; 3 years in a legal setting is preferred. The firm offers comprehensive benefits and a collaborative, well-equipped workplace.

Qualifications

• College degree and minimum of 2 years secretarial or administrative experience in a related environment is required; 3 years legal experience is preferred.
• Intermediate-advanced skill level in Microsoft Word, Excel and Adobe.
• Expense reporting experience preferred (Concur, Chrome River), and accounts receivable experience a plus.
• Experience with working in a team-oriented, collaborative environment.
• Demonstrated problem-solving abilities.
• Knowledge of the firm business process and business operations.
• Proficiency with Microsoft Office software.

Responsibilities

• Assist in collection, scanning, and saving correspondence in the firm's document management system; track attorneys’ professional training and continuing education certifications; record incoming payments; support month-end accounting and recordkeeping activities.
• Prepare expense reports, process invoice submissions, handle correspondence, and provide backup secretarial support such as scanning, copying, and other administrative tasks.
• Maintain a professional, organized office; coordinate maintenance with building management; support onboarding for new hires.
• Assist attorneys with time entry and other legal administrative tasks, including preparing routine correspondence from templates, formatting and revising documents.
• Prioritize and juggle multiple assignments while maintaining professionalism and confidentiality.
• Provide backup reception support: greet visitors, coordinate deliveries, schedule conference rooms, and support meeting logistics.

Skills

MS Word

MS Excel

Adobe

Expense reporting

Accounts receivable

Teamwork

Problem solving

Microsoft Office

Education

Bachelor's degree

Tools

Concur

Chrome River

Job description

Fisher Phillips, a premier international labor and employment law firm, seeks an experienced Administrative Assistant to support attorneys and ensure exceptional client service. The role involves office operations, expense processing, time entry, and onboarding support.

The position requires a college degree and 2+ years of administrative experience; 3 years in a legal setting is preferred. The firm offers comprehensive benefits and a collaborative, well-equipped workplace.