Legal Secretary

Fisher Phillips, LLP; Phoenix, Northern (AZ, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Fisher Phillips is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will support attorneys by formatting documents, managing calendars, filing with courts, and ensuring accuracy and timely delivery.

With five years of secretarial experience in a litigation setting and proficiency in LexisNexis, PACER, ECF, Milana, and the Microsoft Office suite, you will help maintain client files, prepare time entries, and process invoices.

Qualifications

• High school diploma or equivalent is required; a college degree is preferred.
• Minimum of five years of experience as a legal secretary, preferably in a litigation setting.
• Experience with LexisNexis, PACER, ECF, and Aderant Milana is preferred.

Responsibilities

• Format briefs, pleadings, correspondence, and other legal documents.
• File legal documents with state and federal courts; e-filing experience is preferred.
• Proofread all documents carefully and consistently to ensure accuracy and completeness before distribution or filing.
• Update and maintain client files.
• Manage attorney calendars using Outlook and Milana, including scheduling appointments and calendaring deadlines.
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enter, review, and revise timekeeper entries, including the consistent use of litigation task codes, when applicable.
• Prepare attorney reimbursement and mileage submissions.
• Review vendor invoices for accuracy, prepare check requests, and submit invoices promptly to clients or the Accounting Department for payment.
• Participate in the timely review and submission of prebills and client invoices.

Skills

Legal terminology

Written communication

Organization & multitasking

Independent & collaborative work

Education

High school diploma or equivalent

College degree preferred

Tools

LexisNexis

PACER

ECF

Aderant Milana

Microsoft Office

Document management systems

Time-entry software

E-filing platforms

Legal databases

Job description

Fisher Phillips is a place where your ideas matter, your initiative is valued, and your work directly supports the success of employers navigating complex workplace challenges every day.

Our firm is building for the future: strengthening systems, investing in technology, and refining how we deliver exceptional client service. Professional staff here don’t just maintain processes – they help design better ones. If you’re forward-thinking, solutions-oriented, and eager to make a meaningful impact, you’ll find ample opportunity to shape how we work and how we grow.

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Format briefs, pleadings, correspondence, and other legal documents.
• File legal documents with state and federal courts; e-filing experience is preferred.
• Proofread all documents carefully and consistently to ensure accuracy and completeness before distribution or filing.
• Update and maintain client files.
• Manage attorney calendars using Outlook and Milana, including scheduling appointments and calendaring deadlines.
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enter, review, and revise timekeeper entries, including the consistent use of litigation task codes, when applicable.
• Prepare attorney reimbursement and mileage submissions.
• Review vendor invoices for accuracy, prepare check requests, and submit invoices promptly to clients or the Accounting Department for payment.
• Participate in the timely review and submission of prebills and client invoices.

Requirements

• High school diploma or equivalent required; college degree preferred.
• Minimum of five years of experience as a legal secretary required, preferably supporting a litigation practice.
• Experience with LexisNexis, PACER, ECF, Aderant Milana preferred.
• Strong knowledge of legal terminology, legal documents, and litigation procedures.
• Demonstrated ability to create, format, and update tables of contents and tables of authorities.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with document management systems, time-entry software, e-filing platforms, and legal database applications.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast‑paced, professional environment.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting‑edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well‑being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com .

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional development is an integral part of how we operate. As our firm grows, so do the opportunities to expand your skills, take on new challenges, and build a career with long-term potential. You’ll work alongside talented colleagues in a dynamic environment that values practical thinking, innovation, and continuous improvement. We encourage new ideas and empower our professionals to help move the needle.

Because professional growth should be continuous, we offer:

Learning and Development at Every Stage

12 Months of Learning

A program providing staff with monthly access to curated courses and resources designed to strengthen skills, broaden knowledge, and support long-term career development.

For managers and emerging leaders, this ongoing program offers interactive workshops, tools, and practical guidance to strengthen leadership capabilities, support teams effectively, and make people‑centered decisions.

Fisher Phillips Values

Our shared principles guide how we think, collaborate, and deliver, anchoring every decision in what’s right for our clients and each other.