Hybrid Legal Admin Project Coordinator

Skadden,-Arps,-Slate,-Meagher-

New York (NY)

Hybrid

USD 85,000 - 100,000

Full time

5 days ago

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Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York is seeking an Administrative Project Coordinator to provide concierge-style, high-level support to attorneys, manage calendars, travel, and document workflows. This role is based in our New York office with a hybrid in-office/remote schedule.

This position requires a strong organizational skill set, proficiency with Outlook, Excel (PivotTables, Conditional Formatting), and PowerPoint, and a Notary Public license in New York State (or ability

Qualifications

Bachelor's degree required; minimum two years’ related experience in a law or professional services firm.
Ability to prioritize, manage confidential information and coordinate multiple projects under tight deadlines.
Proficiency with Outlook, Excel (including PivotTables, Filters, Conditional Formatting) and PowerPoint; strong communication and professionalism.

Responsibilities

Provide concierge-style, high-level support to attorneys and manage administrative tasks.
Coordinate complex travel requests, including visa-related materials and passport renewals.
Assist with document management and records retention for administrative files.
Coordinate with Firm offices domestically and internationally as required.
Enter attorneys' time records and submit expense reports; support calendaring and scheduling.
Prepare engagement letters and materials for presentations and conferences; arrange meetings and conference calls.
Assist with processing and payment of vendor invoices; handle mail and packages.