Hybrid Legal Admin Pro: Corporate & IP Support

Vaco by Highspring; Chicago (IL); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Vaco by Highspring is seeking an experienced Legal Administrative Assistant to support professionals across Corporate and Intellectual Property practices in a hybrid Chicago role. This position blends traditional legal support with exposure to corporate transactions and patent/trademark matters.

The ideal candidate will have 3+ years in a law firm or corporate legal setting, strong organizational skills, and the ability to manage multiple deadlines while maintaining confidentiality and

Qualifications

• 3+ years of experience as a Legal Administrative Assistant, Legal Assistant, or similar legal support professional.
• Previous experience supporting Corporate, Intellectual Property, or transactional legal practices strongly preferred.
• Familiarity with corporate governance and transactional legal work preferred.
• Knowledge of patent and trademark terminology, USPTO procedures, or intellectual property docketing practices preferred.
• Experience preparing, formatting, and maintaining legal documents and matter files.

Responsibilities

• Provide comprehensive administrative support to professionals across Corporate and Intellectual Property practices.
• Prepare, revise, format, and proofread correspondence, memoranda, and other legal documents.
• Manage calendars, coordinate meetings and appointments, and arrange travel as needed.
• Assist with client and matter administration, including opening new matters, maintaining files, and updating information within internal systems.
• Support timekeeping, billing activities, expense reporting, and other recurring administrative processes.
• Coordinate document preparation, electronic filing, distribution, and recordkeeping.
• Assist with corporate and transactional matters, including document organization, client communications, and related administrative support.
• Provide administrative support for patent and trademark matters, including prosecution and portfolio-related activities.
• Prepare and organize forms, correspondence, and supporting documentation associated with intellectual property filings.
• Assist with USPTO submissions and recordation activities under the direction of attorneys or paralegals.
• Coordinate with clients, external partners, and other stakeholders to obtain signatures, documentation, and information required for legal matters.
• Maintain organized intellectual property records and assist with portfolio information, status reporting, and related client materials.
• Communicate professionally with clients and develop familiarity with assigned matters to provide effective and responsive support.
• Collaborate with other legal support professionals and assist with additional administrative projects as needed.

Skills

Administrative support

Microsoft Office

Organization

Communication

Job description

Vaco by Highspring is seeking an experienced Legal Administrative Assistant to support professionals across Corporate and Intellectual Property practices in a hybrid Chicago role. This position blends traditional legal support with exposure to corporate transactions and patent/trademark matters.

The ideal candidate will have 3+ years in a law firm or corporate legal setting, strong organizational skills, and the ability to manage multiple deadlines while maintaining confidentiality and