IP Legal Assistant & Client Administrator (Hybrid)

Banner Witcoff; Chicago (IL); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Banner Witcoff, a leader in intellectual property law, seeks a Legal Assistant (Client Administrator) in Chicago. You will work closely with attorneys and clients, handling matter openings, deadlines, and document preparation to support the IP practice.

This full-time, hybrid role requires strong proofreading, written communication, and time-management skills to balance multiple tasks in a fast-paced environment.

Qualifications

• High School diploma or GED required.
• Paralegal certificate preferred.
• Minimum of 2 years IP experience or equivalent Client Administrator/Legal Assistant background.
• Proficiency with Microsoft Office and Google Workspace.
• Excellent proofreading and written communication skills.
• Strong time management and multitasking abilities.
• Ability to work independently and in a team.

Responsibilities

• Maintain client portfolio, including opening new matters, tracking deadlines.
• Act as first point of contact for client work (internal and external).
• Manage online searches to monitor infringing products.
• Develop evidence and maintain enforcement records.
• Maintain client policies and procedures, and communicate them.
• Draft legal documents and correspondence and instructions for filings.
• Track opposition and cancellation matters.
• Prepare reporting and renewal instructions.
• Maintain electronic files for current caseloads.
• Assist attorneys with administrative tasks and special projects.

Skills

IP experience

Office & G Suite

Proofreading & writing

Time management

Organizational skills

Independent & collaborative

Client administration

Attention to detail

Fast-paced environment

Education

High School Diploma

Paralegal Certificate

Job description

Banner Witcoff, a leader in intellectual property law, seeks a Legal Assistant (Client Administrator) in Chicago. You will work closely with attorneys and clients, handling matter openings, deadlines, and document preparation to support the IP practice.

This full-time, hybrid role requires strong proofreading, written communication, and time-management skills to balance multiple tasks in a fast-paced environment.