Hybrid Legal Admin: Billing & Document Management

Beacon Hill; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Beacon Hill is seeking a Legal Administrative Assistant to support multiple attorneys in a fast-paced, collaborative practice group. This hybrid role combines executive-level administrative support, legal document management, billing coordination, and client service responsibilities.

Responsibilities include preparing and formatting legal documents, managing calendars and travel, handling time entry and expense reports, reviewing billing materials, maintaining contact databases, and providing

Qualifications

• Bachelor's degree preferred.
• 5+ years of executive-level administrative experience and 5+ years of legal administrative or legal secretarial experience.
• Must be proficient with heavy Billing (3E or Aderant).
• Knowledge of trademark or IP litigation practices is preferred.
• Strong organizational, communication, and client service skills.
• Advanced proficiency with Microsoft Office, particularly Word, Outlook, Teams, and Excel.
• Experience with legal billing, expense management, document management, and PDF software preferred.
• Ability to work independently, maintain attention to detail, and thrive in a high-volume environment.
• Flexible and collaborative approach to supporting team needs.

Responsibilities

• Prepare, edit, and format legal and business documents, correspondence, and reports.
• Manage attorney calendars, schedule meetings, and coordinate domestic and international travel.
• Handle time entry, expense reports, and other administrative support functions.
• Review billing materials, assist with invoice preparation, track accruals, and communicate with clients and vendors regarding billing matters.
• Maintain contact databases and support meeting and conference coordination.
• Handle confidential information with professionalism and discretion.
• Provide additional administrative and operational support as needed.

Skills

Executive support

Legal support

Billing experience

Document management

Client service

Education

Bachelor's degree preferred

Tools

Billing software (3E/Aderant)

Microsoft Office

PDF software

Job description

Beacon Hill is seeking a Legal Administrative Assistant to support multiple attorneys in a fast-paced, collaborative practice group. This hybrid role combines executive-level administrative support, legal document management, billing coordination, and client service responsibilities.

Responsibilities include preparing and formatting legal documents, managing calendars and travel, handling time entry and expense reports, reviewing billing materials, maintaining contact databases, and providing