Hybrid L&D Project Assistant (Student, Part-Time)

Associated Students Inc; Pomona (CA); Hybrid; USD 19,000 - 28,000; Part time

Job summary

Associated Students, Inc. (ASI) is hiring a Learning & Development Project Assistant to provide essential project coordination for the CPP learning team.

You will help manage timelines, track deliverables, organize meeting logistics, and monitor progress across training initiatives in a hybrid work arrangement. The role supports blended learning development, vendor coordination, and evaluation reporting, ideal for students pursuing careers in project management, education administration, or

Qualifications

• All academic backgrounds welcome to apply, those interested in project management preferred.
• Detailed-oriented, strong organizational skills, and ability to manage multiple priorities with accuracy and follow-through, highly desired.
• Familiarity with project management tools (e.g., Monday.com) and cloud-based collaboration platforms (e.g., Microsoft Teams) or ability to learn them quickly, highly desired.
• Comfort working with data tracking, reports, and task coordination in a fast-paced, collaborative team.
• Interest in learning operations, strategic planning, or adult education preferred.
• Willingness to learn about inclusive facilitation, psychological safety, and competency-based learning models.
• Ability to take direction, work independently, manage time effectively, and meet project deadlines.
• Strong written communication and interpersonal skills, with a collaborative mindset working with diverse stakeholders.
• Ability to work with a diverse student population and campus community
• Ability to operate a computer workstation using word processing, spreadsheet and other computer applications in use
• Ability to satisfactorily complete a background check (including a criminal records check)

Responsibilities

• Maintains project schedules and task boards (e.g., Monday.com) for learning initiatives, tracking deadlines, risks, and dependencies.
• Assists with internal meeting preparation, including agenda drafting, note-taking, action item tracking, and follow-up communications.
• Tracks status and inventory of learning content, supplies, evaluation tools, and vendor contracts for active training projects.
• Supports coordination with external facilitators, including scheduling, document routing, and onboarding.
• Organizes and maintains program tracking files for initiatives like professional development, blended learning rollouts, and credentialing.
• Compiles and assists with formatting evaluation results, attendance data, and survey responses for reporting and retrospectives.
• Collaborates with the Senior Learning Experience Designer and L&D Manager to support quarterly dashboards and milestone reporting.
• Maintains shared resource folders, templates, and forms used across learning projects and development teams.
• Coordinates with other assistants to align timelines, communication, and project logistics.
• Attends required training and retreats throughout the year
• Performs other related duties as assigned

Skills

Project management

Detail oriented

Organizational skills

Data tracking

Reporting

Written communication

Team collaboration

Tools

Monday.com

Microsoft Teams

Job description

Associated Students, Inc. (ASI) is hiring a Learning & Development Project Assistant to provide essential project coordination for the CPP learning team.

You will help manage timelines, track deliverables, organize meeting logistics, and monitor progress across training initiatives in a hybrid work arrangement. The role supports blended learning development, vendor coordination, and evaluation reporting, ideal for students pursuing careers in project management, education administration, or