Hybrid IT Project Coordinator — Part-Time, Green Bay

BayCare Clinic; Green Bay (WI); Hybrid; USD 30,000 - 47,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Life insurance

401k with company match

Paid time off

Paid holidays

Job summary

BayCare Clinic Corporate Headquarters seeks an IT Project Coordinator to join the Green Bay, WI team. This part-time role up to 30 hours weekly features a hybrid schedule with some onsite work at our corporate headquarters in Green Bay. Typical hours are Monday–Friday, 7:00 a.m.

to 5:00 p.m. No holidays and no weekends. You will assist in creating and maintaining project documentation, tracking milestones, distributing status updates, scheduling meetings, managing calendars, supporting risk

Qualifications

• 1 year minimum of IT project coordination experience.
• Education or equivalent work experience considered.
• Experience with MS Project preferred.
• Strong communication and organizational skills.
• Ability to manage multiple tasks and deadlines with attention to detail.
• Proficiency in Word, Excel, PowerPoint, Outlook.
• Understanding of basic project management principles; PMP or CAPM is a plus but not required.

Responsibilities

• Assist in the creation and maintenance of project documentation and templates (e.g., charters, closure reports, communication plans).
• Track project milestones and deliverables using established project management tools.
• Compile and distribute regular status updates and reports to project stakeholders.
• Schedule and coordinate project meetings, including preparing agendas and capturing meeting notes.
• Maintain project calendars and assist with resource scheduling.
• Support risk and issue tracking by logging updates and escalating concerns to project managers.
• Help ensure project documentation complies with organizational standards and procedures.
• Serve as a point of contact for project-related inquiries and communications.
• Assist with change request documentation and routing.
• Provide administrative support to project managers, including document formatting, data entry, and follow-ups.
• Use existing dashboards and tools to help visualize project timelines and workloads for leadership.
• Maintain confidentiality and adhere to compliance and ethical standards.

Skills

Strong communication

Organizational skills

Multitasking

Attention to detail

Education

Education or equivalent work experience

Tools

MS Project

Microsoft Office Suite

Job description

BayCare Clinic Corporate Headquarters seeks an IT Project Coordinator to join the Green Bay, WI team. This part-time role up to 30 hours weekly features a hybrid schedule with some onsite work at our corporate headquarters in Green Bay. Typical hours are Monday–Friday, 7:00 a.m.

to 5:00 p.m. No holidays and no weekends. You will assist in creating and maintaining project documentation, tracking milestones, distributing status updates, scheduling meetings, managing calendars, supporting risk