Hybrid IT Project Coordinator - Schedule & Docs Lead

Impact Business Group; Portage (MI); Hybrid; USD 39,000 - 55,000; Full time

Job summary

Impact Business Group seeks an IT Project Coordinator for a 12-month contract in Portage, MI. The role is hybrid, with on-site duties in Portage and remote work on certain days to support west coast partners.

Typical hours are 8 AM–5 PM, with flexibility for calls outside local time zones. The coordinator will support schedules, trackers, meeting notes, and basic communications to keep projects aligned and on track.

Qualifications

• Supports project team with schedules, status trackers, and meeting documentation.
• Organizes meetings, takes detailed notes, distributes action items to stakeholders.
• Tracks tasks and escalates missed deliverables to project lead.
• Willing to learn project tools such as MS Project, Smartsheet, SAP.

Responsibilities

• Maintains accurate project schedules and status trackers.
• Schedules meetings, takes notes, distributes action items to stakeholders.
• Assists in tracking task completion and escalates delays.
• Learns to use project tools (MS Project, Smartsheet, SAP) to input data.
• Participates in team meetings as note-taker and observer.
• Collects and organizes project information to support status updates.

Skills

Schedule management

Meeting coordination

Note-taking

Cross-functional collaboration

Tools

Microsoft Project

Smartsheet

SAP

Job description

Impact Business Group seeks an IT Project Coordinator for a 12-month contract in Portage, MI. The role is hybrid, with on-site duties in Portage and remote work on certain days to support west coast partners.

Typical hours are 8 AM–5 PM, with flexibility for calls outside local time zones. The coordinator will support schedules, trackers, meeting notes, and basic communications to keep projects aligned and on track.