Hybrid: Impact Programs & External Engagement Coordinator

Leading Women Defined Foundation; Los Angeles (CA); Hybride; USD 45 000 - 60 000; Plein temps

Résumé du poste

Leading Women Defined Foundation in Los Angeles is seeking a highly organized Coordinator to support its year-round programming and external engagement initiatives. You will manage workbacks, schedules, speaker logistics, vendor coordination, and on-site execution, while collaborating with Programming and External Engagement teams to keep momentum and deadlines on track.

The role emphasizes documentation, follow-up, donor and partner coordination, communications, newsletters, and asset

Qualifications

• Two to four years of experience in program coordination, event production, communications, nonprofit operations, project management, or a related area.
• Strong project management skills and the ability to manage multiple timelines, stakeholders, and details simultaneously.
• Clear, polished written and verbal communication skills, with careful attention to accuracy and tone.
• Sound judgment and discretion when working with senior leaders, donors, partners, and confidential information.
• Proficiency with Google Workspace and Microsoft Office. Experience with Mailchimp, SimpleText, Canva, project management tools, or event registration systems is a plus.
• Proactive, detail-oriented, and steady under pressure, with the ability to work independently and collaboratively, follow through on commitments, and adapt as priorities shift.
• Availability for occasional travel and evening or weekend work connected to live programs and events.
• Based in Los Angeles is not required but preferred. Has the flexibility to work a hybrid schedule.

Responsabilités

• Build and maintain workback plans, project trackers, calendars, and creative deadlines for the LWD Signature Summit, Rising Leaders Program, summer programs, and virtual programming.
• Coordinate speakers, guests, vendors, hotel requirements, wellness practitioners, production partners, schedules, materials, and follow-up.
• Prepare session and masterclass briefs, staffing plans, attendee materials, and onsite production documents, and reconcile registration details and hotel room pickup reports.
• Research, source, purchase, and track gifting, merchandise, printed materials, event supplies, and deliveries, including quality control.
• Prepare materials, support onsite execution, and assist with program closeout, records, and follow-up.
• Coordinate scheduling, meeting preparation, recap notes, and routine follow-up for the internal team and external stakeholders.
• Draft and edit newsletters, owned-channel content, supporting strategy documents, email messages, and text messages with direction from the External Engagement lead.
• Manage routine updates and organization within Mailchimp and SimpleText.
• Coordinate social capture, printed materials, and related creative deliverables while maintaining accurate records and timely handoffs across the team.

Connaissances

Program coordination

Event planning

Communication

Project management

Stakeholder management

Attention to detail

Team collaboration

Travel flexibility

Hybrid work

Outils

Mailchimp

Google Workspace

Canva

Microsoft Office

SimpleText

Description du poste

Leading Women Defined Foundation in Los Angeles is seeking a highly organized Coordinator to support its year-round programming and external engagement initiatives. You will manage workbacks, schedules, speaker logistics, vendor coordination, and on-site execution, while collaborating with Programming and External Engagement teams to keep momentum and deadlines on track.

The role emphasizes documentation, follow-up, donor and partner coordination, communications, newsletters, and asset