Coordinator, Programs and External Engagement

Leading Women Defined Foundation; Los Angeles (CA); Hybrid; USD 45.000 - 60.000; Vollzeit

Zusammenfassung

Leading Women Defined Foundation in Los Angeles is seeking a highly organized Coordinator to support its year-round programming and external engagement initiatives. You will manage workbacks, schedules, speaker logistics, vendor coordination, and on-site execution, while collaborating with Programming and External Engagement teams to keep momentum and deadlines on track.

The role emphasizes documentation, follow-up, donor and partner coordination, communications, newsletters, and asset

Qualifikationen

• Two to four years of experience in program coordination, event production, communications, nonprofit operations, project management, or a related area.
• Strong project management skills and the ability to manage multiple timelines, stakeholders, and details simultaneously.
• Clear, polished written and verbal communication skills, with careful attention to accuracy and tone.
• Sound judgment and discretion when working with senior leaders, donors, partners, and confidential information.
• Proficiency with Google Workspace and Microsoft Office. Experience with Mailchimp, SimpleText, Canva, project management tools, or event registration systems is a plus.
• Proactive, detail-oriented, and steady under pressure, with the ability to work independently and collaboratively, follow through on commitments, and adapt as priorities shift.
• Availability for occasional travel and evening or weekend work connected to live programs and events.
• Based in Los Angeles is not required but preferred. Has the flexibility to work a hybrid schedule.

Aufgaben

• Build and maintain workback plans, project trackers, calendars, and creative deadlines for the LWD Signature Summit, Rising Leaders Program, summer programs, and virtual programming.
• Coordinate speakers, guests, vendors, hotel requirements, wellness practitioners, production partners, schedules, materials, and follow-up.
• Prepare session and masterclass briefs, staffing plans, attendee materials, and onsite production documents, and reconcile registration details and hotel room pickup reports.
• Research, source, purchase, and track gifting, merchandise, printed materials, event supplies, and deliveries, including quality control.
• Prepare materials, support onsite execution, and assist with program closeout, records, and follow-up.
• Coordinate scheduling, meeting preparation, recap notes, and routine follow-up for the internal team and external stakeholders.
• Draft and edit newsletters, owned-channel content, supporting strategy documents, email messages, and text messages with direction from the External Engagement lead.
• Manage routine updates and organization within Mailchimp and SimpleText.
• Coordinate social capture, printed materials, and related creative deliverables while maintaining accurate records and timely handoffs across the team.

Kenntnisse

Program coordination

Event planning

Communication

Project management

Stakeholder management

Attention to detail

Team collaboration

Travel flexibility

Hybrid work

Tools

Mailchimp

Google Workspace

Canva

Microsoft Office

SimpleText

Jobbeschreibung

Leading Women Defined, founded by Debra L. Lee, is a global community of influential women leaders committed to expanding what is possible for women and the generations that follow. Through leadership development, mentorship, access, and transformative experiences, LWD harnesses the collective influence, expertise, and relationships of its community to support women at every stage of their leadership journey. With signature initiatives including the Rising Leaders Program, LWD is investing in the next generation of women leaders, connecting them to an intergenerational network and equipping them with the relationships, resources, and opportunities to lead, build, and shape what comes next.

OUR PROGRAMS

• The LWD Signature Summit brings accomplished women from a range of industries together for conversation and connection centered on leadership, wellbeing, and social impact.
• The Rising Leaders Program invests in 25 women ages 25 to 35 through an in-person Summit, mentorship, and ongoing virtual programming focused on leadership and professional growth.
• Summer programs and special events encompass Cannes Lions programming, as well as Martha’s Vineyard programming including Frame X Frame bowling fundraiser, Savor the Summer , A Return to Self , and other gatherings that support LWD’s mission.

POSITION OVERVIEW

LWD is seeking a highly organized Coordinator to support the daily planning, logistics, communications, and follow-through required across its year-round portfolio. The role will support both Programming and External Engagement, with responsibilities shifting across major programs and peak planning periods.

Working closely with LWD’s Manager, Programming and Manager, External Engagement, the Coordinator will maintain the timelines, stakeholder follow-up, records, and systems that keep the work moving, while managers retain ownership of strategy and outcomes.

AREAS THIS ROLE SUPPORTS

Programming

• Program workbacks, session and speaker logistics, venue and vendor coordination, materials, gifting, staffing plans, and onsite execution.

External Engagement

• Partner and donor coordination, newsletters and owned-channel content, email and text distribution, creative assets, social capture, recaps, surveys, and records.

Foundational and Ongoing Support

• Project tracking, scheduling, meeting support, research, documentation, follow-up, and cross-team information flow.

PRIMARY RESPONSIBILITIES

Program and Event Coordination

• Build and maintain workback plans, project trackers, calendars, and creative deadlines for the LWD Signature Summit, Rising Leaders Program, summer programs, and virtual programming.
• Coordinate speakers, guests, vendors, hotel requirements, wellness practitioners, production partners, schedules, materials, and follow-up.
• Prepare session and masterclass briefs, staffing plans, attendee materials, and onsite production documents, and reconcile registration details and hotel room pickup reports.
• Research, source, purchase, and track gifting, merchandise, printed materials, event supplies, and deliveries, including quality control.
• Prepare materials, support onsite execution, and assist with program closeout, records, and follow-up.

External Engagement and Stakeholder Support

• Coordinate scheduling, meeting preparation, recap notes, and routine follow-up for the internal team and external stakeholders.
• Support communications and administrative coordination for donors, partners, speakers, guests, vendors, and members of the LWD community.
• Draft and edit newsletters, owned-channel content, supporting strategy documents, email messages, and text messages with direction from the External Engagement lead.
• Manage routine updates and organization within Mailchimp and SimpleText.
• Coordinate social capture, printed materials, and related creative deliverables while maintaining accurate records and timely handoffs across the team.

Operations, Research Systems and Reporting

• Utilize and continuously evolve existing LWD frameworks and templates across programs and external engagement workstreams, with opportunity to recommend new approaches to further streamline efficiencies.
• Conduct competitive research, program benchmarking, and vendor research to inform planning and execution.
• Support survey development, organize and analyze responses, and prepare clear summaries of findings.
• Maintain shared files, standard operating procedures, program records, and organizational access so the team can quickly locate current information.
• Track outstanding decisions, dependencies, and deadlines, surface potential risks early, and support consistent information flow across the organization.

QUALIFICATIONS

• Two to four years of experience in program coordination, event production, communications, nonprofit operations, project management, or a related area.
• Strong project management skills and the ability to manage multiple timelines, stakeholders, and details simultaneously.
• Clear, polished written and verbal communication skills, with careful attention to accuracy and tone.
• Sound judgment and discretion when working with senior leaders, donors, partners, and confidential information.
• Proficiency with Google Workspace and Microsoft Office. Experience with Mailchimp, SimpleText, Canva, project management tools, or event registration systems is a plus.
• Proactive, detail-oriented, and steady under pressure, with the ability to work independently and collaboratively, follow through on commitments, and adapt as priorities shift.
• Availability for occasional travel and evening or weekend work connected to live programs and events.
• Based in Los Angeles is not required but preferred. Has the flexibility to work a hybrid schedule.