Hybrid HR Operations Specialist — Onboarding & Compliance

Greenkey Resources LLC; Waltham (MA); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Hybrid work environment

Employee support programs

Job summary

Greenkey Resources LLC is seeking an HR Assistant to provide essential administrative and operational support across HR programs, ensuring a positive employee experience and compliant processes in a hybrid in-office/remote environment.

You will handle onboarding, offboarding, records management, ACA reporting, and HR communications, collaborating with IT, Payroll, Benefits, and HR Business Partners to drive smooth operations and continuous process improvement.

Qualifications

• AA degree required; Bachelor's degree in Human Resources or related field preferred.
• 0-3 years of experience in HR Operations or a related role, with knowledge of HR laws and regulations.
• Proficiency with HRIS systems and Microsoft Office applications, ensuring effective data management and reporting.
• Strong organizational skills with exceptional attention to detail and accuracy in managing HR documentation.
• Excellent communication and interpersonal skills, capable of handling sensitive information with discretion.
• Experience with compliance activities, including audits, ACA reporting, and labor law postings.
• Proactive problem-solving skills, contributing to continuous improvement initiatives within HR operations.

Responsibilities

• Manage employee onboarding activities, including benefit elections, Form I-9 completion, and benefits orientation support.
• Coordinate employee offboarding processes, collaborating with IT, Legal, Payroll, Benefits, and HR Business Partners.
• Maintain accurate employee records, ensuring compliance with data privacy and record retention policies.
• Respond to unemployment claims and inquiries, managing related documentation and processes.
• Support HR compliance activities, including labor law postings, ACA reporting, and policy administration.
• Assist with HR communications, intranet postings, and employee communications coordination.
• Provide administrative support for Benefits and Leave programs, including purchase orders and mailing requests.
• Identify opportunities for process improvement and participate in projects to enhance HR services.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Discretion

Education

AA degree

Bachelor's degree in HR or related field

Tools

HRIS systems

Microsoft Office

Job description

Greenkey Resources LLC is seeking an HR Assistant to provide essential administrative and operational support across HR programs, ensuring a positive employee experience and compliant processes in a hybrid in-office/remote environment.

You will handle onboarding, offboarding, records management, ACA reporting, and HR communications, collaborating with IT, Payroll, Benefits, and HR Business Partners to drive smooth operations and continuous process improvement.