Hybrid Fleet & Facilities Data & Ops Coordinator

Mavensoft Technologies, LLC; Nashville (TN); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Mavensoft Technologies, LLC is seeking a Fleet/Facilities Technical Coordinator in Nashville, TN for a 3-month hybrid role. The position supports daily fleet and facility activities, asset tracking, documentation, and inter-team coordination.

You will update asset records, manage dashboards and reports, and assist with procurement-related documentation and invoices while liaising with regional staff and vendors. Local candidates within 50 miles are preferred.

Qualifications

• Associate’s or bachelor’s degree in business, administration, or a related field with 3 years of relevant experience; OR
• High school diploma/equivalent with 5 years of relevant experience in maintenance or related technical discipline.
• Experience in fleet/facility operations, maintenance, asset inventory/tagging/tracking, documentation, vendor coordination, dashboards/reports, invoices, purchase orders, contracts, warranties, and operational support.
• Strong verbal and written communication skills.
• Ability to work independently and manage changing priorities.

Responsibilities

• Support motor pool and fleet-related activities.
• Maintain and update fleet order, asset tracking, and related systems.
• Organize and maintain records and documentation.
• Assist with asset inventory and tagging information.
• Support surplus, delivery, and asset tracking activities.
• Monitor follow-up items related to fleet acquisition, warranties, invoices, and operational requests.
• Prepare and update standard operating procedures, communication materials, status reports, and other operational documentation.
• Coordinate with internal teams, regional staff, vendors, and other stakeholders.
• Maintain accurate records and documentation.
• Support dashboards, reports, data collection, and operational analysis.
• Review and track invoices, purchase orders, contracts, warranty information, delivery terms, and asset-related financial records.
• Quickly learn existing processes and independently manage assigned tasks.
• Provide responsive and organized support in a changing operational environment.

Skills

Fleet operations

Asset tracking

Dashboards/reports

Data analysis

Vendor coordination

Documentation

Communication

Organizational skills

Education

Associate’s or Bachelor’s degree in business/administration or related field

High school diploma/equivalent + 5 years relevant experience

Tools

Asset management system

Database knowledge

Job description

Mavensoft Technologies, LLC is seeking a Fleet/Facilities Technical Coordinator in Nashville, TN for a 3-month hybrid role. The position supports daily fleet and facility activities, asset tracking, documentation, and inter-team coordination.

You will update asset records, manage dashboards and reports, and assist with procurement-related documentation and invoices while liaising with regional staff and vendors. Local candidates within 50 miles are preferred.