Fleet/Facilities Technical Coordinator

Mavensoft Technologies, LLC; Nashville (TN); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Mavensoft Technologies, LLC is seeking a Fleet/Facilities Technical Coordinator in Nashville, TN for a 3-month hybrid role. The position supports daily fleet and facility activities, asset tracking, documentation, and inter-team coordination.

You will update asset records, manage dashboards and reports, and assist with procurement-related documentation and invoices while liaising with regional staff and vendors. Local candidates within 50 miles are preferred.

Qualifications

• Associate’s or bachelor’s degree in business, administration, or a related field with 3 years of relevant experience; OR
• High school diploma/equivalent with 5 years of relevant experience in maintenance or related technical discipline.
• Experience in fleet/facility operations, maintenance, asset inventory/tagging/tracking, documentation, vendor coordination, dashboards/reports, invoices, purchase orders, contracts, warranties, and operational support.
• Strong verbal and written communication skills.
• Ability to work independently and manage changing priorities.

Responsibilities

• Support motor pool and fleet-related activities.
• Maintain and update fleet order, asset tracking, and related systems.
• Organize and maintain records and documentation.
• Assist with asset inventory and tagging information.
• Support surplus, delivery, and asset tracking activities.
• Monitor follow-up items related to fleet acquisition, warranties, invoices, and operational requests.
• Prepare and update standard operating procedures, communication materials, status reports, and other operational documentation.
• Coordinate with internal teams, regional staff, vendors, and other stakeholders.
• Maintain accurate records and documentation.
• Support dashboards, reports, data collection, and operational analysis.
• Review and track invoices, purchase orders, contracts, warranty information, delivery terms, and asset-related financial records.
• Quickly learn existing processes and independently manage assigned tasks.
• Provide responsive and organized support in a changing operational environment.

Skills

Fleet operations

Asset tracking

Dashboards/reports

Data analysis

Vendor coordination

Documentation

Communication

Organizational skills

Education

Associate’s or Bachelor’s degree in business/administration or related field

High school diploma/equivalent + 5 years relevant experience

Tools

Asset management system

Database knowledge

Job description

Title : Fleet / Facilities Technical Coordinator

Location: Nashville, TN ,W2 , CST

Work Arrangement: Hybrid – 3 days onsite / 2 days remote

Duration: 3 months

Candidate Requirement: Must be local and within 50 miles of Nashville, TN

Our Client is seeking a Fleet/Facilities Technical Coordinator to provide short-term operational and administrative support to the Fleet/Facilities Asset Section.

The successful candidate will support daily fleet and facility-related activities, including communication, tracking, documentation, data updates, and coordination with internal teams, regional staff, vendors, and other stakeholders.

Key Responsibilities

• Support motor pool and fleet-related activities.
• Maintain and update fleet order, asset tracking, and related systems.
• Organize and maintain records and documentation.
• Assist with asset inventory and tagging information.
• Support surplus, delivery, and asset tracking activities.
• Monitor follow-up items related to fleet acquisition, warranties, invoices, and operational requests.
• Prepare and update standard operating procedures, communication materials, status reports, and other operational documentation.
• Coordinate with internal teams, regional staff, vendors, and other stakeholders.
• Maintain accurate records and documentation.
• Support dashboards, reports, data collection, and operational analysis.
• Review and track invoices, purchase orders, contracts, warranty information, delivery terms, and asset-related financial records.
• Quickly learn existing processes and independently manage assigned tasks.
• Provide responsive and organized support in a changing operational environment.

Required Qualifications

• Associate’s or bachelor’s degree in business, administration, or a related field with 3 years of relevant experience in maintenance, fleet/facility operations, or a related technical discipline; OR
• High school diploma/equivalent with 5 years of relevant experience in maintenance or a related technical discipline.
• Strong verbal and written communication skills.
• Strong organizational and customer service skills.
• Experience maintaining records, documentation, audit information, or compliance-related files.
• Experience coordinating with internal teams, regional staff, vendors, or cross-functional stakeholders.
• Experience supporting fleet, facility, maintenance, asset management, or related technical operations.
• Experience with asset inventory, asset tagging, asset tracking, or maintaining asset records in a database/system.
• Working knowledge of dashboards, reports, data collection, or data analysis.
• Experience reviewing invoices, purchase orders, contracts, warranties, delivery information, or asset-related financial records.
• Ability to work independently with minimal supervision and manage changing prioritie
• Education/Experience:
• Associate’s or bachelor’s degree in business, administration, or related field + 3 years of relevant experience; OR
• High school diploma/equivalent + 5 years of relevant maintenance or related technical experience.

• Relevant experience includes fleet/facility operations, maintenance, asset inventory/tagging/tracking, documentation, vendor coordination, dashboards/reports, invoices, purchase orders, contracts, warranties, and operational support.